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MINUTES OF THE MEETING OF ST MEWAN PARISH COUNCIL
HELD AT STICKER METHODIST CHURCH
ON WEDNESDAY 8TH DECEMBER 2010 AT 7.00 PM
PRESENT Councillors WJ Lobb (Chairman), Mrs JM Padley (Vice Chairman), C Passmore, A Wynn, P G Twining, J B Blake, Miss A M Lake, Mrs J Ringrose, A M Barnes, Mrs H V Old, Mrs J E Hamley and Mrs P M Mitchell. Two members of the public.
In attendance: Mr LC Budge Clerk to the Council, Mrs H Tucker Clerical Assistant.
Min 215/10 APOLOGIES Apologies were received from Cllr Best and Cornwall Councillor Lord R Teverson.
Min 216/10 PUBLIC DISCUSSION No matters were raised.
Min 217/10 BEAT MANAGERS REPORT PC Humphries gave a report on the villages and advised that there are no real problems in any villages at present. He also advised that there are a great number of changes in the force at the moment. Cllr Wynn asked if there was any chance of community speed watch in our parish. This can be organised and the appropriate training given. Cllr Blake raised a problem with parking in the turning area in St Anne’s Road, PC Humphries will look into this.
Min 218/10 REPORT OF CORNWALL COUNCILLOR The chairman gave a brief account of the report received from Cllr Lord Teverson and advised a copy would be issued to all councillors.
Min 219/10 DECLARATIONS OF INTEREST Cllr Lobb and Cllr Twining on Sticker Football Club. Cllrs Mrs Ringrose, Mrs Padley and Mrs Mitchell on St Stephens Road.
Min 220/10 MINUTES OF THE LAST MEETING The minutes of the meeting of 3rd November 2010 were accepted as a true record. (Prop: Cllr Lobb, Sec: Cllr Padley)
Min 221/10 MATTERS ARISING FROM THE MINUTES (for information) There were no matters arising.
Min 222/10 LETTER FROM GUINNESS TRUST – AFFORDABLE HOUSING AT ST STEPHENS ROAD STICKER The Chairman explained a detailed letter had been written to Guinness Trust and to date there has been no reply. It was agreed if there has been no response from the Guinness Trust by January then we should write to them quite firmly and ask their intentions.
It was expressed that they are possibly waiting for St Mewan Parish Council to withdraw so that it will not reflect badly on them. Cllr Twining confirmed he had supported the project for approx 10 years but would in no way would he support the land banking.. Cllrs Mrs Padley, Mrs Mitchell and Mrs Ringrose declared an interest in this item and took no part in the discussion or voting. Cllr Mrs Ringrose then gave a brief explanation of how the project in St Ewe had worked
Min 223/10 LETTER TO CHAIRMAN FROM MR LOCKE The Chairman read out a letter received from Mr Locke who is going to give a presentation in January. There are also a lot of rumours regarding the future use of the old Restormel Offices as well.
Min 224/10 CURRENT FINANCIAL POSITION AND ESTIMATES FOR 2011/2012
All Councillors were given copies of these proposals. The Chairman and Vice Chairman strongly recommended this budget, firstly because we are going to lose the grant and there are also a lot of unknown factors regarding Cornwall Council cutbacks and how this will effect us. Also we are increasingly being asked to make more and more grants. It was explained that if a reduction in expenditure was required this could be one area which may be considered, although it has always been the policy of the parish council to support community services in our parish. The commitment has already been made on a bus shelter for Trelowth. After a discussion it was agreed to reinstate the Chairman’s Allowance of £150. The clerk explained that original allowance for the Parish Plan was £6,000, although this had not been used in full. Cllr Barnes doesn’t think there will be any more expense. Acceptance of the budget was then agreed. (Prop: Cllr Blake Sec: Cllr Twining) All in favour.
Min 225/10 PRECEPT FOR 2011/2012 FINANCIAL YEAR It was agreed to formally accept the precept of £31,400. (Prop: Cllr Twining, Sec: Cllr Passmore and carried unanimously.
Min 226/10 CORNWALL COUNCIL – SNOW AND ICE INFORMATION PACK This document consists of 85 pages. The Chairman read out various points, and also a letter from the parishes insurance company. After a discussion on the implications, the cost, training and who would be responsible, it was resolved to disassociate ourselves with anything that needs to be done on Cornwall Council land. (Prop: Cllr Twining, Sec: Cllr Wynn)
Min 227/10 APPLICATION FOR GRANT - STICKER FOOTBALL CLUB Cllr Lobb and Cllr Twining declared an interest and took no part in the discussion. The Vice Chairman read out a letter received from Sticker Football Club. Cllr Blake proposed we donated £300 but there was no seconder. It was then agreed to donate £170 (Prop Cllr Mrs Padley, Sec: Cllr Mrs Mitchell) all agreed.
Min 228/10 APPLICATION FOR GRANT – ST MEWAN PARICH CHURCH A letter from St Mewan Church was read out by the Chairman who explained if the Church have the support of the parish council it gives them a better chance of getting funds and grants from other sources. Proposed to give a grant of £500 (Prop Cllr Mrs Hamley, 2nd Cllr Blake - all agreed.)
Min 229/10 RURAL HOUSING ALLIANCE – AFORDABLE RURAL HOUSING Cllr Padley gave a brief summary, advising there is nothing new in the document.
Min 230/10 ST STEPHEN ROAD GYPSY SITE Cllr Padley detailed recent activity on this site and how it has temporary planning permission due to expire in March. Concerns now are that the previous occupants have moved out and new people moved in with more caravans arriving, Cornwall Councils response has been very disappointing. Cllr Padley has spoken to the enforcement department at Cornwall Council and read out there reply. It was resolved to write to the enforcement office and query this action. It was noted that a touring van is being lived in. (Prop: Cllr Mitchell, Sec: Cllr Wynn) All agreed.
Min 231/10 UPDATE OF MR SHEARS HAULAGE YARD AT STICKER Cllr Teverson is dealing with this matter. It was agreed to include this on next month’s agenda.
Min 232/10 RECYCLE FOR CORNWALL – HAVE YOUR SAY Anyone can reply to this individually. This item was on the agenda to follow up the discussion we had when a presentation was given by Mr Toms who we agreed to support. Adrian Lee gave a talk yesterday at the One Stop Shop on minerals and the companies in Cornwall Recycling. It was proposed to write and support Mr Toms scheme. (Prop: Cllr Old, Sec Cllr Wynn)
Min 233/10 QUOTE FROM TAILORMADE The Chairman read out the quote received. It was resolved to accept and carry out the work. (Prop: Cllr Hamley, Sec: Cllr Padley) All agreed.
Min 234/10 FINANCIAL MATTERS:
Receipts during this period were:-
J Osborne Allotment Rents 20.00
Jefferys Tenancy payment 286.81
Inland Revenue Income Tax & Nat Ins. 596.83
The following payments are due:-
Merlin Project Penryn Clerk – Spons. Ride 20.00
L C Budge Salary & Expenses 628.10
Mrs H J Tucker " " 87.82
Mark Dalby Grass Cutting 230.00
David Eastlake Website 15.75
SEC Annual Maintenance check 128.73
J G Stephens & Son JCB work Footpath No 6 65.80
Sticker Methodist Church Hire of Hall 11.00
It was resolved that all payments be made. (Prop: Cllr Blake, Sec: Cllr Mrs Old).
CORRESPONDENCE The main items were read out and all correspondence was available to members.
Min 235/10 CPRE – CONSULTATION ON AFFORDABLE HOUSING It was agreed to refer this to a planning meeting.
Min 236/10 REPORT OF CONSULTATION MEETING AT TREWOON VILLAGE HALL ON LOW CARBON ENERGY DEVELOPMENT AT BURNGULLOW FARM Cllr Mrs Hamley gave her views on the site and her concerns on maintenance. Cllr Mrs Old said it was a very interesting concept, but voiced her concerns on who is going to benefit, and suggested that it’s the company themselves - they get a lot of money with grants etc - along with the farmer. The community will not benefit directly. Cllr Miss Lake explained that when she tried to pin them down on community benefits they either didn’t know or didn’t want to give any information on this. Cllr Mrs Padley advised they only had 17 visitors. Cllr Wynn advised that it only works in daylight hours. Cllr Lobb stated some 2000 farms are interested in this concept and they are going to get the planning applications in as soon as possible. Cllr Passmore said there has been quite a lot of information on this, and the grants that can be applied for and funded for many years. Cllr Blake thought the project brilliant.
Min 237/10 REPORT OF CONSULTATION MEETING - RECLAYM DEVELOPMENT FOR NEW ‘NORM’ PIPE CLEANING PLANT AT BLACKPOOL DRIERS.
One of the advantages with this proposal is that the silos will be taken down. There will be an increase in jobs to approx. 60. The company representative explained that they haven’t had any adverse comments on this, although the Gover Valley people had an issue with it some time ago. Cllr Blake explained that when pipes are decommissioned these pipes have to be cleaned. They have a nominal amount of radiation, hardly readable, but the proposal will tidy the site up considerably. Clerk advised he was told by Imerys that it would run for approx 20 years. Cllr Mrs Hamley didn’t realise it had been going on for a number of years. Cllr Lobb advised that Chris Varcoe did say that if the Parish Council would like a formal presentation then they would come along, but it was agreed this was not needed.
Cllr Barnes asked how is this equated with the eco town? Cllr Blake advised that Blackpool is on the back burner on this. Cllr Lobb confirmed this may be the case, but said we must not become complacent.
Min 238/10 PARISH PLAN Cllr Mrs Mitchell explained that a meeting had been held with Nikki. As far as she understands the parish plan is not specific enough. It is currently being studied to see what recommendations should be made to the parish council.
Min 239/10 REPORT OF THE PLANNING COMMITTEE The report of the Planning Committee meeting held on the 29th November 2010 was agreed to be a true record.
It was noted that Cllr Passmore had given his apologies. (Prop: Cllr Barnes, Sec: Cllr Mrs Padley)
Min 240/10 REPORT OF THE RIGHTS OF WAY COMMITTEE The report of the Rights of Way Committee meeting held on 25th October 2010 was accepted as a true record. (Prop Cllr Mrs Padley, Sec Cllr Wynn). Cllr Mrs Padley advised of some arranged walks, also that there is a walk in Polgooth on New Years Day. The ramblers are going to walk some of the parish paths. Cllr Mrs Old requested it be noted that he parish paths are being kept clear very well, and whoever is clearing the paths are doing a very good job.
Min 241/10 REPORT OF THE PLAYING FIELDS COMMITTEE Cllr Blake has agreed to become the Chairman of the Playing Field Committee.
Min 242/10 URGENT BUSINESS The Chairman read out a letter received from Colin Vollins who is the new manager of Wheal Martyn, who advises there is going to be free entry for local parishioners, and it was agreed to write and accept the invitation. An email from Cornwall Council’s Address Management Team was read out regarding the address of Hembal Road and Hembal Lane. It was agreed to write and advise them that up to the railway bridge it is Hembal Road and from the Bridge down should be Hembal Lane.
Min 243/10 DATE OF NEXT MEETING The next meeting will be held on 12th January 2011 at Polgooth Village Hall at 7.00 p.m.
The Chairman wished everyone a Merry Christmas and Happy New Year and then closed the meeting at 8.35 p.m. (20.35 hours)
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Chairman
MINUTES OF THE MEETING OF ST MEWAN PARISH COUNCIL
HELD AT POLGOOTH VILLAGE HALL
ON WEDNESDAY 3RD NOVEMBER 2010 AT 7.00 PM
MEMBERS PRESENT Councillors WJ Lobb (Chairman), Mrs JM Padley (Vice Chairman), C Passmore, Miss AM Lake, Mrs J Ringrose, AM Barnes, Mrs JE Hamley, and Mrs PM Mitchell. Two members of the public.
In attendance: Mr LC Budge Clerk to the Council, Mrs H Tucker Clerical Assistant.
Min 187/10 APOLOGIES Apologies were received from Cllr Best, Cllr Blake, Cllr Twining, Cllr Mrs Old, Cllr Wynn, Cornwall Councillor Lord R Teverson and Police Officers.
Min 188/10 PUBLIC DISCUSSION No matters were raised.
Min 189/10 BEAT MANAGERS REPORT No Police officers were able to attend this meeting.
Min 190/10 DECLARATIONS OF INTEREST Declarations of interest. Cllrs Mrs Padley, Mrs Ringrose and Mrs Mitchell declared an interest in item 8. (Affordable Housing in Sticker)
Min 191/10 MINUTES OF THE LAST MEETING The minutes of the meeting of 29th September 2010 were accepted as a true record. (Prop: Cllr Hamley, Sec: Cllr Passmore)
Min 192/10 MATTERS ARISING FROM THE MINUTES (for information) A presentation will be given to a joint meeting between the Parish Council and St. Austell Town Council in the New Year – date to be agreed.
Min 193/10 LETTER FROM GUINNESS TRUST – AFFORDABLE HOUSING AT ST STEPHENS ROAD STICKER A letter has been received from Mr R Morton of Guinness Trust today following his meeting with Councillors WJ Lobb, Mrs JM Padley, Mrs PM Mitchell, Mrs J Ringrose, P G Twining and the clerk on site. Guinness had originally asked to see the Chairman and Clerk only but it was decided that all Sticker councillors could attend. Councillor Lobb gave a report on the meeting, which is summarised below:-
Mr Morton explained the Guinness concern about this project. He also indicated that he felt the parish council was responsible for the delay, which was immediately rejected by Cllr Lobb. Their funding of the scheme now required to be visited again and they now want us to look at the land valuation. They proposed a joint valuation by our respective agents which would be binding on both parties. Mr Morton made it very clear that Guinness may not go ahead immediately – it could be as long as five years - and we would have no control in what happened to the land in the future other than in the 106 Agreement, which has not been signed yet due to the delays from Guinness. Cllr Lobb explained to Mr Morton that he must put in writing what Guinness really wanted from the Parish Council.
A number of points were then discussed - Should we say we would withdraw our £80,000 and play area and agree to a joint valuation report? Do we reaffirm the £80,000? Are we happy with the possible land bank? Whether or not to conclude this matter one way or another? Could Guinness sell the land on? The delays with the scheme mean that there are now many other affordable housing schemes being put forward in the parish. Cllr Mrs Hamley commented on the delay between our acceptance of the Guinness offer of £80,000 in June 2009 and the letter received today and said that the Council have discussed this for many hours. Cllr Mrs Hamley then proposed "that we reaffirm the £80,000 (£50,000 for the purchase of the land and £30,000 for play equipment) and the sale will not be completed until the 106 Agreement and planning approval is in place" and in no way alter from our original decision. This was seconded by Cllr Miss Lake and carried with no one voting against. Sticker councillors did not vote.
The council totally rejected the inference that the time spent on this is the fault of this council. We have been actively pursuing the 106 agreement. We have spent considerable costs on this and any prevarication is not the fault of this council. Cllr Lobb stated that the council needs to be fully aware the scheme may fall. If so, no blame could be attributed to this council.
Min 194/10 LETTER TO THE CHAIRMAN FROM IMERYS (FOR INFORMATION) The Chairman read out the letter received from Imerys regarding the Blackpool site and they are happy to meet with the parish council. Cllr Lobb has also had a phone call and advised them that he will bring it to the parish council tonight. The scheme would be for an enlargement of the pipe cleaning operation they have had there since 2003.
Min 195/10 STICKER VILLAGE HALL LOAN Following information received from Mr Eastlake regarding Sticker Village Hall, it was agreed to make a loan available to Sticker Village Hall of £3,000, to be repaid within 12 months from the date of the loan if they require it. (Prop: Cllr Passmore, Sec: Cllr Mrs Ringrose)
Min 196/10 REQUEST FOR GRANT – CORNWALL AIR AMBULANCE It was resolved to give a grant of £75.00 to the Air Ambulance. (Prop: Cllr Passmore, Sec: Cllr Mrs Ringrose).
Min 197/10 REQUEST FOR GRANT – CORNWALL BLIND ASSOCIATION It was resolved to give a grant of £50.00 to this organisation. (Prop: Cllr Mrs Hamley Sec: Cllr Mrs Mitchell.
Min 198/10 COMMUNITY NETWORK PANEL MEETING – 11TH NOVEMBER 2010 Cllr Barnes and Cllr Miss Lake agreed to attend the next meeting at the one shop
Min 199/10 CLAY COUNTRY GREENSPACE DEVELOPMENT WORKER It was agreed to arrange a meeting with Jan Phillips following her letter of introduction.
Min 200/10 UPDATE ON MR SHEAR’S HAULAGE YARD AT STICKER The Chairman read out an email received from the enforcement team at Cornwall Council detailing action taken since Mr Keat’s visit to our council.
Min 201/10 TAYLOR MADE – QUOTE FOR REPAIR TO CABLEWAY PLATFORM AND 3.6 X1.10 METER CONCRETE PATH THROUGH AREA AT ENTRANCE TO ST STEPHENS ROAD ACTIVITY PARK A meeting had been held with Taylormade on site, regarding the vandalism to the cableway platform and to obtain quotes for repairs and to provide a disabled concrete access. The quote had been received for a total sum, and members felt that the quote should be for separate items. It was decided to request a re-quote and also to contact our PCSO regarding the vandalism.
Min 202/10 ST STEPHENS PARISH COUNCIL – REMOVAL OF DOUBLE CHARGE GRANT The information was read out and the chairman explained the background to the double charge grant. It was agreed to wait until the New Year to find out the response of other councils.
Min 203/10 CALC – REFERENDUM ON CAPPING OF PARISH AND TOWN COUNCILS This item was included for information. Central government is not going to cap parish councils.
Min 204/10 CALC – PUBLICITY CODE CONSULTATION The information regarding this was read to the meeting.
Min 205/10 NOTICES Information regarding the notices on Recycling, Carers Carol Service, Food Waste Containers and the Community Right to Build were given to councillors.
Min 206/10 PLANNING PROTOCAL – 5 DAY RESPONSE - DELEGATION The Clerk explained what this involved. It was resolved to give delegated powers to the Clerk in consultation with the Planning Chairman and Vice Chairman and the Council Chairman and Vice Chairman, (Prop Cllr Mrs Mitchell Sec Cllr Mrs Ringrose)
Min 207/10 ST AUSTELL AND SURROUNDING AREA TOWN FRAMEWORK PLAN Cllr Barnes had attended two of these meetings and has another one on 4h November 2010, which Cllr Miss Lake will also attend. There are coloured maps of St Austell and the industrial area and Cllr Barnes will obtain a printed copy for the Parish.
Min 208/10 FINANCIAL MATTERS:
Received:
J Osborne Allotment Rent 20.00
Jefferys Ground Rent (Mrs Rowe) 286.81
The following payments are due:-
L C Budge Salary & Expenses September 628.10
L C Budge Salary & Expenses October 628.10
Mrs H J Tucker " " September 83.60
Mrs H J Tucker " " October 80.21
South West Water Meter Charges 8.11
D Eastlake Website construction payment 19.74
M Dalby Grass Cutting 630.00
Sticker Methodist Church Room Hire 33.00
J Tucker Footpath Clearance 164.50
Scribe Accounts License 229.13
EDF Energy Sticker CP 124.13
Trewoon Village Hall Grant for new Gate to Playing Field 50.00
It was resolved that all payments be made. (Prop: Cllr Mrs Hamley, Sec: Cllr Mrs Mitchell).
CORRESPONDENCE The main items were read out and all correspondence was available to members.
Min 209/10 PARISH PLAN Cllr Barnes explained that they had a visit from a CRCC representative in June and she was due to visit again on 17th November 2010 to advise how to move the plan forward. Meanwhile Robert Meldrum has made a summary of the plan. Following the meeting due Cllr Barnes will report back and advise when in a position to move this forward. It was resolved to hold a special meeting for this. Date to be agreed.
Min 210/10 REPORT OF THE PLANNING COMMITTEE The report of the Planning Committee meeting held on the 8th October 2010 was agreed to be a true record. (Prop: Cllr Barnes, Sec: Cllr Mrs Hamley)
Min 211/10 REPORT OF THE RIGHTS OF WAY COMMITTEE The report of the Rights of Way Committee meeting held on 25th October 2010 was accepted as a true record. (Prop Cllr Mrs Padley, Sec Cllr Barnes)
Min 212/10 REPORT OF THE PLAYING FIELDS COMMITTEE The report of the Playing Field Committee meeting held on 25th October 2010 was agreed to be a true record. (Prop Cllr Mrs Mitchell, Sec Cllr Ringrose.
It was agreed to request Cllr Blake become chairman of this committee.
Min 213/10 URGENT BUSINESS A letter was read out from St. Mewan Church requesting the Parish Council support any grants they may apply for and it was agreed to support this. Cornwall Council has requested the precept earlier and it was agreed the Clerk, Chairman and Vice Chairman bring estimates/proposals to the next meeting.
A consultation from Cornwall Council regarding parking prices was delegated to the planning committee. (Prop: Cllr Mrs Hamley, Sec: Cllr Barnes)
Min 214/10 DATE OF NEXT MEETING The next meeting will be held on 8th December 2010 at Sticker Methodist Church Hall at 7.00 p.m.
There being no other business the meeting closed at 8.36 p.m. (20.36 hours)
Chairman |
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MINUTES OF THE MEETING OF ST MEWAN PARISH COUNCIL
HELD IN TREWOON VILLAGE HALL ON
WEDNESDAY 29TH SEPTEMBER AT 7.00 P.M
PRESENT : Councillors W J Lobb (Chairman) Mrs J M Padley (Vice Chairman) A M Barnes Mrs P M Mitchell Mrs J E Hamley C Passmore R T Best J Blake Mrs H V Old Mrs J Ringrose and A C Wynn. Two members of the public.
In attendance Mr L C Budge – Clerk to the Council, Mrs H Tucker, Clerical Assistant.
The Chairman welcomed new councillor Mrs Ringrose to the meeting.
Min 164/10 APOLOGIES Apologies were received from Cllr Miss Lake and Cornwall Councillor Lord R Teverson.
Min 165/10 PUBLIC DISCUSSION No matters were raised.
Min 166/10 BEAT MANAGERS REPORTS There were no police officers at the meeting.
Min 167/10 REPORT OF CORNWALL COUNCILLOR Cllr Lord Teverson was out of the country but had sent a written report on activity at Cornwall council. There were traffic problems at Hewaswater, especially at the Sticker end. The 30 mph warning sign at Trewoon is not repairable and he is making his thoughts on this strongly known. Chairman asked that we meet with Cllr Teverson before the next meeting. Members said that the 30 mph sign at Trewoon should be under guarantee, and the question of changes in speed limit from 30 to 40 to 60 over short distances was very confusing. The Chairman explained that due to inadequate streetlighting in places the speed limit is not enforceable.
Min 168/10 DECLARATIONS OF INTEREST Cllr Wynn declared an interest in item 11, Allotments, but the Chairman ruled that he would be able to take part in item 12 (Formation of Allotments Committee). Cllr Blake declared an interest in items on vandalism and application for grant for Trewoon Recreation Ground. Cllrs Mrs Padley, Mrs Mitchell and Mrs Ringrose declared an interest in the Agenda items on the Affordable Housing at St. Stephen Road.
Min 169/10 MINUTES OF THE LAST MEETING The minutes of the meeting of the 25th August and 15th September were accepted as a true record. (Prop: Cllr Lobb, Sec: Cllr Mrs Padley)
Min 170/10 PRESENTATION BY MR ROD TOMS Mr Toms, a retired science lecturer who represented a volunteer group that wanted to see more recycling and less ‘waste’ disposal to landfill, gave a very interesting presentation. He distributed a report on ‘A new way of looking at recycling’. He advised that the Central Cornwall waste contract would be the first to come up for renewal. He explained how recycling was five times cheaper, and the need to convince the public of this. He explained the increased recycling that could be achieved with a wheelie bin system, and suggested that it would be helpful if the Parish Council were to write to Mr Julian German of Cornwall Council supporting this. Mr Toms answered various questions from councillors, including advising that if recycling was given its full potential than the amount of black bag waste would be insufficient to justify an incinerator. Mr Toms was thanked by the Chairman and left the meeting at 19.34.
Min 171/10 MATTERS ARISING FROM THE MINUTES (for information) No items were raised.
Min 172/10 COUNCIL VACANCY At its meeting on 15th September the council had selected Mrs J Ringrose to fill the vacancy left by the retirement of Cllr Eastlake. Cllr Mrs Ringrose was then appointed to the Playing Fields Committee.
Min 173/10 AFFORDABLE HOUSING AT ST. STEPHEN ROAD We had received advice from Guinness that Mr Richard Morton had now taken this over from Claire Brimm. Mr Morton had emailed to fix an appointment to meet the Chairman and Clerk and this was agreed. It was also agreed that Cllr Mrs Hamley, who had been Chairman when much of the Guinness
Project was under discussion should also attend. The clerk advised that it should be noted that the Parish Council were not responsible for any of the hold up on this project.
Min 174/10 ALLOTMENTS The Chairman reminded members that this was being discussed in public session. We had sought advice on this from our solicitor. The latest advice on the possibility of court action was that the cost to the council could be prohibitive. Following this it was agreed that the letter suggested by our solicitors be sent to the tenant of the plot which had caused us problems. It was also agreed that a line be drawn under this and that new allotment agreements be offered to all tenants to include no sub-letting.
Min 175/10 ALLOTMENTS COMMMITTEE It was also agreed that an allotments committee be formed and that two allotment holders be included on this. Letter be sent to all allotment holders and await their response. (Prop: Cllr Mrs Hamley: Sec: Cllr. Blake)
Min 176/10 PLAYBUILDER Chairman had seen Mr Eastlake regarding the official opening of the Activity Centre and he was quite happy to leave until the spring and maybe get some more planting. Cllr Hamley asked about obtaining bulbs. It was reported that the willows had died.
Min 177/10 VANDALISM AT TREWOON The Chairman read an email from Cllr Blake explaining the damage to the gate that had been done by vandals.
Min 178/10 GRANT APPLICATION – TREWOON VILLAGE HALL It was resolved to grant £50 to Trewoon Village Hall Recreation Ground Committee towards the cost of the damaged gate.
Min 179/10 GRANT APPLICATION – STICKER VILLAGE HALL A letter from the Village Association was read. This explained that the heating system had been condemned and needed complete replacements. The Association had wanted to go for a ‘green’ alternative and the cost of this was likely to be in the region of £6500. The Association had approx £3,500
But was applying for grants to various organisations. They also queried whether it was possible to obtain relief from Vat by purchase through the Parish Council. Members felt that there was a need to look further into the financing of this and requested that they be advised that they forward up to date accounts position before the grant/loan request of £3,000 with repayment within twelve months be considered
Min 180/10 REPORT BY CHAIRMAN OF MEETING WITH MR. LOCKE The Chairman read out a report regarding land at Coyte Farm and the possibility of building on it, About 3 wks ago he had a phone call from Mr Locke. It was also in the local press regarding the possible building within the Parish and the chairman felt a bit aggrieved. Mr Locke visited the chairman’s house and gave him a drawing which showed development of the land on the church side. An area of open space would be a green area behind Meadow Park. Additional burial land and land for the school would be provided free of charge. The plan also showed a bypass for Trewoon from White Pyramid to Rocky Park which would go down behind Trewhiddle Road. This area is the responsibility of St Austell Parish Council and is the area where the commercial development would be. A food retailer was very interested. Chairman explained that we were concerned about the information in the press, and he apologised that it had been leaked. Cllr Lobb explained that he wants to find a way forward and thought the best of progressing this was for a joint presentation to be made to the Parish with the town council. This would not effect any planning issues we may have. Further to this, the chairman had received a phone call regarding Wainhomes/Planning Inpectorate and it has been suggested that this scheme could be put forward as an alternative to the Wainhomes development. Cllr Lobb answered questions from members.:-Is the bypass part of the infrastructure included? Money for road will come from private developers. Housing would be in our parish, commercial and retail in St Austell side. Cllr Best asked will Trewoon be joined with St Austell? Yes that is quite possible, but that will be a planning issue at the time. Cllr Hamley stated that she felt that St. Austell Town Council should be asking us for a joint meeting, not we them, and asked if there would also be affordable housing? Chairman explained the proposed route of the bypass and said affordable housing would be included. Cllr Passmore went to a planning training meeting with Cllr Miss Lake, and he voiced his concern that there is a huge amount of brown field sites locally and why do they have to build here. Cllr Lobb said Mr Locke has made progress since he came to see us in the summer. Cllr Lobb said this has significant implications for this parish, and feels we should be there having our say It was then proposed and agreed to have a joint presentation with St Austell Town Council. (Prop Cllr Blake 2nd Cllr Mrs Old)
Min 181/10 FUTURE OPERATION OF THE PARISH COUNCIL WEBSITE. Cllr Passmore, has put on some Polgooth details, but was unable to commit to administering the site. Mr Eastlake has agreed to update the site for £4.50 an hour, and it was agreed that this be accepted and a formal agreement in writing signed. Cllr Passmore stated that some members would still want to be involved. Cllr Mrs Hamley advised that knowing Mr Eastlake as we do it would not be ‘dragged out’ as he is very efficient. Cllr Mrs Old said we need to state he will be self employed. It was then agreed to ask Mr Eastlake to construct the site. (Prop Cllr Mrs Old, 2nd Cllr Mrs Hamley )
CORRESPONDENCE Notice was given of the Cornwall County Playing Fields Ass’n. Annual Meeting and Cornwall Council Planning Training dates.
Min 182/10 FINANCIAL MATTERS
Receipts:
HMRC Refund 260.42
Polgooth Methodist Church Car Park 5.00
The following payments are due:-
L C Budge Salary & Expenses 628.10
Mrs H J Tucker " " " 41.04
D Eastlake Repayment of One com invoice 19.74
Min 183/10 PRESENTATION BY COASTLINE HOUSING It was agreed that arrangements be made for a presentation at our next Planning Committee meeting at Trewoon Village Hall on 8th October 2010 at 6.30 p.m. Cllr Blake advised that there could be a hold up with this development due to possible problems with archaeological survey and badger setts.
Min 184/10 REPORT OF THE PLANNING COMMITTEE. Cllr Barnes advised that residents were not happy about the application from the Hewas Inn. The report of the planning committee meeting held on 15th September was accepted as a true record. (Prop: Cllr Barnes, Sec: Cllr Mrs Hamley)
Min 185/10 RIGHTS OF WAY & PLAYING FIELDS COMMITTEES It was agreed that a meeting of the Rights of Way Committee be held at Trewoon Village Hall on the 25th October at 2.00 p.m. to be followed by a meeting of the Playing Fields Committee at 3.00 p.m.
Min 186/10 DATE OF NEXT MEETING The next meeting will be held on Wednesday 3rd November 2010 in Polgooth Village Hall at 7.00 p.m.
There being no other business the meeting closed at 8.54 p.m. (20.54 hours)
Chairman
MEETING OF THE ST MEWAN PARISH COUNCIL
HELD IN STICKER METHODIST CHURCH HALL ON
WEDNESDAY 15th SEPTEMBER 2010 AT 7.00 P.M
PRESENT: Councillors W J Lobb (Chairman), A M Barnes, Miss A Lake, Mrs P M Mitchell, Mrs J M Padley and C Passmore
In attendance Mr L C Budge – Clerk to the Council.
Min 161/10 APOLOGIES were received from Cllrs. Mrs J E Hamley, R T Best, Mrs H V Old, P G Twining A C Wynn and J B Blake
Min 162/10 EXCLUSION OF PRESS & PUBLIC: It was resolved to exclude the press and public because of the confidential nature of the business to be discussed. (Prop: Cllr Lobb, Sec: Cllr Mrs Padley)
Min 163/10 CO-OPTION OF COUNCILLOR Two candidates, Mrs J Ringrose and Mr G Bunt were interviewed. It was then resolved to co-opt Mrs J Ringrose onto the Council. (Prop: Cllr Mrs Padley, Sec: Cllr Barnes).
It was agreed that the clerk advise both applicants in writing, and Mr Bunt be advised that further vacancies on the council would arise, certainly by May 2011.
The meeting was closed by the Chairman at 8.00 p.m.
Chairman align=center>
MINUTES OF THE MEETING OF ST MEWAN PARISH COUNCIL
HELD IN POLGOOTH VILLAGE HALL ON
WEDNESDAY 25TH AUGUST AT 7.00 P.M
PRESENT: Councillors W J Lobb (Chairman) Mrs JM Padley (Vice Chairman) A M Barnes Miss A Lake Mrs P M Mitchell Mrs J E Hamley C Passmore P G Twining R T Best J Blake H V Old and A C Wynn. Cornwall Councillor Lord R Teverson. Two members of the public.
P C Humphreys and PCSO Harris.
In attendance Mr L C Budge – Clerk to the Council, Mrs H Tucker, Clerical Assistant.
Min 133/10 APOLOGIES No apologies.
Min 134/10 PUBLIC DISCUSSION Mr Prynn thanked the clerk and Cllr Teverson for their action when his dog was attacked in Lower Sticker. He had sought help from the Police and Dog Warden but neither were interested and would not help and it was not until they the clerk and Cllr Teverson were involved that any action took place. Cllr Lobb advised that there is concern in the village about this dog. Police officers present agreed to pass this information to the officers for the area.
Min 135/10 BEAT MANAGERS REPORTS P C Humphreys gave his report and apologised on behalf of Jay and Tony. Four crimes were reported. Those at Blackpool Dryers had been dealt with as PCSO Harris had caught them in the act. Speeding matters are still being looked into. An ASBO order is being sort for someone who is due to be released from prison. The Police officers then left the meting.
Min 136/10 REPORT OF CORNWALL COUNCILLOR Cllr Lord Teverson expressed his concern about the difficulty of getting action on the dog attack incident. He reported that the licensing problem at Little Polgooth seemed to have resolved itself. He had taken up the problem reported by Mr Keat with the enforcement officer and this and the problem with the derelict buses at Trewoon was being pursued. At Cornwall Council they were still dealing with the problem of budgets and having to deal with a 25% cut in grants. They are trying to deal with this on property rationalisation and shared organisations. A further meeting is to be held at Hewaswater on speeding traffic. The Trewoon Carnival and Polgooth Fete had been attended and he had enjoyed them, Trewoon traffic is still being dealt with. Cllr Blake then on behalf of Trewoon Councillors thanked Cllr Teverson for the removal of the derelict buses. Cllr Wynn advised that the 30 mph sign is still not working.
Min 137/10 DECLARATIONS OF INTEREST Cllrs Mrs Padley and Mrs Mitchell declared an interest in the Agenda items on the Affordable Housing at St. Stephen Road.
Min 138/10 MINUTES OF THE LAST MEETING The minutes of the meeting of the 21st July 2010 were accepted as a true record. (Prop: Cllr Lobb, Sec: Cllr Mrs Padley)
Min 138/10 MATTERS ARISING FROM THE MINUTES (for information) No items were raised.
Min 139/10 COUNCIL VACANCY Two applications had been received for co-option onto the council. They were from Mrs Ringrose of Sticker and Mr Bunt from Trewoon. It was agreed that interviews be arranged for a special meeting to be held at 7.00.p.m.on 15th September at Sticker Methodist Church Hall.
Min 140/10 AFFORDABLE HOUSING AT ST. STEPHEN ROAD Claire Brimm had advised that she would no longer be responsible for this project and someone else would be taking this over. The original funding of the scheme had now been lost, and new funding was being applied for. Cllr Hamley stated that the delays with the scheme couldn’t be attributed in any way to this parish council.
Min 141/10 ALLOTMENTS Cllr Wynn declared an interest and took no part in the discussion and voting. Cllr Lobb gave a brief summary of the latest position on Plot 9. The clerk had spoken to NASALG about this and they would send a suggested agreement. It was agreed this be deferred until the next meeting. The formation of an allotments committee was discussed.
If this was formed it could visit a couple of times a year and would need to be formed with not just Trewoon members. It was then resolved to form an allotments committee. (Prop: Cllr Miss Lake, Sec: Cllr Mrs Hamley)
Min 142/10 CORNWALL COUNCIL – WINTER SERVICE POLICY – HIGHWAYS
Cornwall Council had advised that they continue to salt the main roads and had sent a map of where the five salt bins have been provided in the past, they were offering Parish Councils the opportunity to purchase salt bins and salt from them. Training on Health and Safety was being arranged. Cllr Teverson said that he would find out which roads would or would not be salted because it was not clear. Members queried how the council would stand on Insurance in the event of an accident. It was agreed that further investigation was necessary and that Cllr Teverson, Chairman and Vice Chairman and clerk should meet and report back to the next meeting. Lord Teverson of the community chest grants scheme. Cllr Teverson explained further that it might be possible to get some salt bins through ‘treasure chest’ funding.
Min 143/10 CORNWALL COUNCIL – 'COMMUNITY CHEST' GRANT SCHEME.
The Chairman read out the purpose of this funding which was to cover schemes within the Parishes. Lord Teverson explained that the repair to the road at Gover was an example. Cllr Blake advised that he had already applied for a grant for Trewoon.
Min 144/10 CORNWALL COUNCIL – TORCH TROPHY TRUST AWARDS The council requested nominees for the Torch Trophy Trust awards for achievements in sport,
Phil Dingle has been nominated for his outstanding services to children and youth football in this and adjoining parish areas
Min 145/10 CORNWALL COUNCIL _ BEACH DOG CONTROL ORDERS Cornwall Council had requested the parishes thoughts on dogs on beaches. It was suggested that dogs be allowed on the beaches seasonally, not allowing them on the beaches between May and September. (Prop: Cllr Mrs Hamley, Sec: Cllr Blake)
Min 146/10 CALC - COMMUNITIES & LOCAL GOVERNMENT – REFERENDUMS TO VETO EXCESSIVE COUNCIL TAX INCREASES. The chairman explained the document and advised there were 11 questions to be replied to. The Chairman, Vice Chairman, clerk, Cllr Miss Lake and Cllr Passmore agreed to meet at a convenient time to complete the form on behalf of the parish council. (Prop: Cllr Blake, Sec: Cllr Wynn)
Min 147/10 PLAYBUILDER – ST STEPHEN ROAD UPDATE At the moment is has been suggested the site is not in a position to have a ceremony, due to the weather the grass and trees are not at there best. It was agreed to contact Playbuilder to see if they are in agreement to hold a ceremony next May when the playing field should be at its best. (Prop: Cllr Mrs Old, Sec: Cllr Mrs Padley)
CORRESPONDENCE Correspondence that was not agenda items were reviewed.
Min 148/10 CALC- REDUCING COUNCIL COSTS It was agreed that this be completed also when the Councillors meet to complete the Referendums to Veto Excessive Council Tax increases.
Min 149/10 GRANT APPLICATION _ CORNWALL COUNTY PLAYING FIELDS ASSOCIATION It was resolved to award a grant of £100 (Prop Cllr Twining, Sec Cllr Best)
Min 150/10 GRANT APPLICATION – MOTORCYCLE TREK – MERLIN PROJECT
An email from the clerk to Penryn Town Council was read out requesting a grant of £20 in aid of the Merlin Project. Cllr Twining advised Andrew Toms and Richard James were also taking part in this event. It was resolved to advise Kevin at Penryn that the parish would give a donation direct to the Merlin Project on proof of completion of the motorcycle trek in India. (Prop: Cllr Blake, Sec: Cllr Blake)
Min 151/10 POLICE LIAISON MEETING The next Police Liaison meeting is to be held on 13th October 2010 at Penrice Community College. Cllr Wynn expressed an interest and will attend if possible.
Min 152/10 FINANCIAL MATTERS
The following payments are due:-
Came & Co. Insurance (one year additional premium) 39.30
L C Budge Salary & Expenses June 627.90
Mrs H J Tucker " " " 49.78
Serco Wetpour repair Polgooth PF 70.50
G Burns S & I new wood for see saw etc. 70.00
South West Water Meter charges 7.93
CHMS Footpath Clearance/Tree clearance 321.36
Mark Dalby Grass Cutting August 250.00
Mark Dalby Grass Cutting July (3 cuts) 630.00
Mark Dalby Strimming at Trewoon Park (7/07) 60.00
Mark Dalby Strimming at Trewoon Park (31/07) 60.00
Trewoon Village hall Room Hire 10.00
Polgooth Village Hall Room Hire 10.00
Stephens & Scown Charges – Allotments 763.75
CORRESPONDENCE Correspondence that were not agenda items were reviewed.
Min 153/10 ENTRANCE ROAD TO SCOUT HUT AT STICKER Following a site meeting it was suggested that a detachable post be erected. Consideration will be given to this but to date nothing has been heard back from Cornwall Council.
Min 154/10 PARISH PLAN – TIMESCALE OF PUBLICATION REQUEST FROM CRCC The Chairman read out the letter received from CRCC. Cllr Barnes explained that the steering group has taken action on this letter and Nicki has been asked to come and meet them to give advice on their next actions.
Min 155/10 ARCHITECTURAL SERVICES – SELF BUILD HOMES Information on self build homes from an architect in Cornwall was noted.
Min 156/10 COASTLINE HOUSING – JUDGING OF NAME FOR DEVELOPMENT AT CARNE HILL, TREWOON We had been informed that the name Carne Meadows as suggested by Cllr Mrs Hamley would be the name given to the development.
Min 157/10 PROLUDIC – ‘SAVE THE PLAYBUILDER SCHEME’ It was resolved to send a letter of support. (Prop Cllr Passmore, Sec Cllr Miss Lake)
Min 158/10 REPORTS OF THE PLANNING, RIGHTS OF WAY & PLAYING FIELDS COMMITTEES. The planning committee met prior to this meeting. It was noted that the Rights of Way Committee should meet before next full council to look at signposting and other footpath matters.
Min 159/10 URGENT BUSINESS The Chairman read out an invitation he had received from the Victoria County History of Cornwall, which he was unable to attend, and offered it to fellow councillors. No one else was available to attend, and the clerk will write advising of this.
Min 160/10 DATE OF NEXT MEETING the next meeting will be held on Wednesday 29th September in Trewoon Village Hall at 7.00 p.m.
There being no other business the meeting closed at 8.30 p.m. (20.30 hours)
Chairman
-----------------------------------------------
MEETING OF THE ST MEWAN PARISH COUNCIL
HELD IN STICKER METHODIST CHURCH HALL ON
WEDNESDAY 21ST JULY 2010 AT 7.00 P.M
PRESENT: Councillors W J Lobb (Chairman) A M Barnes Miss A Lake Mrs P M Mitchell Mrs J M Padley Mrs J E Hamley C Passmore P G Twining R T Best and A C Wynn. County Councillor Lord R Teverson. Three members of the public.
In attendance Mr L C Budge – Clerk to the Council, Mrs H Tucker, Clerical Assistant.
Cllr Lobb informed members that two former members of the Parish Council had recently passed away. They were Cllr John Vian, who had been a very committed councillor not least on the Planning Committee and Mr Wesley Brian Sanders who had served on the council in the nineteen eighties. Members then stood in silence as a mark of respect.
Min 100/10 APOLOGIES were received from Cllrs Mrs H V Old and J B Blake
Min 101/10 PUBLIC DISCUSSION A member of the public (Mr Keat) voiced his concern over activities at the Haulage Yard adjoining his property, and stated that some eight years ago Mr Sheer removed a large bank which acted as a buffer between the properties. Action taken at the time called for the capping of a mineshaft and the building of a retaining wall, but the wall has never been built and the enforcement action was not followed through. About eighteen months ago remaining bank was removed and the view now from his kitchen window is not nice and the noise levels are very high. Up to five Lorries start moving from between five to five-thirty and seven o’clock in the morning. This includes working at weekends, and is very disturbing. Mr Sheer has a planning permission, but the Council have told Mr Keat that this is invalid because a house, which should have been demolished, has been sold on and renovated. Mr Keat had come to the Parish Council to ask if they could take any action. It was then agreed that the Parish Council would write to the Council to voice our concern about this, and Cllr Teverson also agreed that he would arrange to meet Mr Keat on site, and also raise this with officers because he felt very strongly about enforcement issues.
Min 102/10 PRESENTATION ON PROPOSED HOUSING SCHEME AT TRELOWTH. Mr Graham Rowe of Cornwall Council gave a presentation on a possible Affordable Housing Scheme at Trelowth. This would be by a private developer. Mr Rowe passed around a sketch layout of a scheme for three affordable homes and two larger open market dwellings. The land is in the ownership of Mrs Osborne and Mrs Kendall and they would like to move back to Trelowth and also provide something for the community there. The affordable homes would be for sale with price indications of £80,000 for 2 bed and £95,000 for 3 bed properties and would be covered by a 106 Agreement. The planning department had looked at this and had input into it and would be O.K. with it if the local community wanted it. Cllr Mrs Hamley stated that the two open market properties were very large compared to the affordable units. Cllr Twining made the point that this could lead to infill development and that a similar scheme had been presented to this council once before. Cllr Passmore asked why Cornwall Council was presenting this scheme to council. Mr Rowe explained that there had been a policy shift and the council now have to promote affordable home schemes.
At the end of the presentation the council agreed that any scheme brought forward to the council would receive consideration, and Mr Rowe left the meeting at 7.24 p.m.
Min 103/10 BEAT MANAGERS REPORTS No Police present
Min 104/10 REPORT OF CORNWALL COUNCILLOR Cllr Teverson reported that big changes are being made by the Government SWERDA have been given notice and will disappear. There will be strict treasury control. Local enterprise Partnerships will be formed but whether these will be on a county basis or an Isles of Scilly/Cornwall/Devon/Somerset base is not yet known. Business will be consulted on this, and it is expected to be sorted by the end of the year. There will be major cuts generally, and Cornwall Council is looking at cuts of 25% in government funding although the impression he gets is that this may not have a major effect on front line services. Cornwall is in a position to meet the cuts because of planned re-organisation and has already been rationalised by moving seven councils into one. Things like waste disposal contracts are up and can go out to tender without penalty for early conclusion of contracts. Property strategy is going to be pushed greatly with property costs and business rates being looked into. Otherwise the council have put together their winter programme. Parking and season tickets cost have now been sorted out reasonably and it will be possible to pay by mobile phone. Councillors will now have a Community Chest where councillors can recommend projects up to £1000 and he will send the rules to the clerk. There is also a highways fund for yellow lines through to traffic calming and speeds of vehicles. Cllr Teverson has a meeting with Ben Dickinson on Friday afternoon at Hewaswater re speeding. He was pleased to see that ‘after a lot of nagging’ the coaches at Trewoon have been moved apart from the rubbish, and he thought Cornwall Council would clear this. The cost of parking at Mevagissey was raised, and will be dealt with through his surgery. A 50% cut on the Ecotown proposals for St. Austell and although it is possible that this could be cut altogether, the proposal is still to go ahead.
Min 105/10 DECLARATIONS OF INTEREST Cllrs Mrs, Padley and Mrs Mitchell declared an interest in the Agenda item on the Affordable Housing at St. Stephen Road.
Min 106/10 MINUTES OF THE LAST MEETING The minutes of the meeting of the 9th June 2010 were accepted as a true record. (Prop: Cllr Twining, Sec: Cllr Mrs Hamley)
Min 107/10 MATTERS ARISING FROM THE MINUTES (for information) No items were raised.
Min 108/10 COUNCIL VACANCY No call for an election had been made and this will now be advertised for co-option.
Min 109/10 AFFORDABLE HOUSING AT ST. STEPHEN ROAD Guinness had asked whether we would be prepared to pay for an indemnity insurance cover on a possible application to make the area a ‘Village Green’ which had been raised on a development elsewhere in this country, and had also again queried the £30,000 for the play equipment in view of the installation of Playbuilder. It was resolved that Guinness be informed that this council would not be prepared to contribute to an indemnity insurance to cover an application for Village Green status for the land, and that they also be informed that the £30,000 for the installation of young children’s equipment was ‘non negotiable’.
Min 110/10 CORNWALL COUNCIL – LOCAL MAINTENANCE AGREEMENT This agreement, which covered the Parish Paths Partnership, had been completed and signed by the Chairman.
Min 111/10 CRCC – VILLAGE OF THE YEAR COMPETITION Cllr Miss Lake had looked into this, but Trewoon did not meet some of the criteria. Cllr Twining will speak to the Sticker Community Group.
Min 112/10 CRCC – PARISH PLAN GRANT It was agreed that Cllr Barnes would speak to the Parish Plan Steering Group about the request from CRCC for details of how the plan should be taken forward when the group meet next week, and Cllr Barnes would summarise the details and advise the clerk and this would be brought to the next Planning Meeting.
Min 113/10 TRAFFIC PROBLEMS IN TREWOON Cllr Wynn advised of his concern about dangers to pedestrians at Trewoon. The ‘keep left’ bollards and signs reduced the width of the road to ten feet in places, and Large Lorries passing pedestrians in some areas caused turbulence which seemed to ‘suck people walking’ towards the vehicle and the large wing mirrors are also a hazard. The flashing 30 mph sign does not and has not worked and raised manhole covers are also a hazard. Cllr Teverson agreed that he would arrange a meeting with Teresa Frost in Trewoon and would contact the clerk with details.
Min 114/10 TREWOON CARNIVAL Notice of the Road Closure times on Carnival Day were detailed and would be placed on Notice Boards.
Min 115/10 CALC – DRAFT STRUCTURAL REFORM PLAN The council is getting increasing masses of large documents by email, some requesting comments from this council. The clerk advised that the downloading, printing and analysis of these could be very time consuming, and he queried whether these should be forwarded to all councillors for information, chairman of committees or brought to Full Council. Members queried whether Cornwall Council take note of issues we raise, but it was agreed that the clerk prepare a rota of councillors (two per document) to read and précis these to be brought to the next meeting of the council. (Prop: Cllr Mrs Hamley, Sec: Cllr Passmore) (Cllr Teverson left at the end of this item at 8.17 p.m.)
Min 116/10 CALC – LOCAL ASSOCIATION INFORMATION SERVICES UPDATES This service was presently provided at no additional cost to the affiliation. One item highlighted was that one of the new planning laws would be to stop the building of properties in gardens. It was agreed that this, and an agenda item on the Local Council Planning Forum be referred to the Planning Committee
Min 117/10 CORNWALL COUNCIL - DISCRETIONARY GRANTS REVIEW CONSULTATION The Chairman read out the new information on discretionary Grants available.
Min 118/10 CORNWALL COUNCIL – ACTIVE PARTNERING The Chairman gave information from this document which explained how Parish and Town Councils can work with the Cornwall Council to review services and either provide the service jointly with Cornwall Council or by Parish alone.
Min 119/10 TEMPLATE FOR TOWN & PARISH COUNCIL AGREEMENTS The Chairman summarised points from the agreement, which was an official document that could be put in place where Parish Councils decided to take over a service or agreed a shared service provision with Cornwall Council.
Min 120/10 CORNWALL COUNCIL – PLANNING TRAINING PROGRAMME It was agreed that the programme of dates and venues covering all aspects of training would be emailed or sent to councillors, who would advise the clerk which sessions they would like to attend.
Min 121/10 TORCH TRUST AWARD – ACHIEVEMENT IN SPORT This award was for outstanding services to sport within a community, and it was agreed to nominate Phil Dingle of Devon & Cornwall Police Force at St. Austell for his outstanding services to children and youth football in this and adjoining parish areas.
Min 122/10 PLAYBUILDER – ST. STEPHEN ROAD, STICKER. It was agreed following consultation with David Eastlake that this would best be deferred until September, which would give more time for the grass to be established.
Min 123/10 TREE AT POLGOOTH PLAYING FIELD SHADING GARDEN OF PROPERTY – MRS J WRIGHT. This had been discussed some months ago. We had sought advice from the Cornwall Council Tree Expert who had advised that if the sycamore tree were to be cut down then the tree adjoining would grow into the same space within twelve months. Tree removal would cost some £300. It was then resolved to take no action (Prop: Cllr Twining, Sec: Cllr Barnes)
Min 124/10 STEPHENS & SCOWN Members were advised that this Company had advised us of an increase in their hourly rates.
Min 125/10 FINANCIAL MATTERS
£
Receipts
Inland Revenue VAT 9250.66
The following payment was made between meetings:
Inland Revenue Income Tax & Nat Ins. 596.83
The following payments are due:-
L C Budge Salary & Expenses June 628.10
Mrs H J Tucker " " " 84.20
Sticker Methodist Church Room Hire 11.00
Mark Dalby Grass Cutting 640.00
Mark Dalby Grass Cutting 470.00
Audit Commission.00 Audit 493.50
CHMS Footpath Clearance 770.25
G Adam " " 17.50
EDF Energy Sticker Car Park 124.03
Cornwall Soap Co. Plastic Bags 18.80
Lexus Nexus Local Council Admin.Book 59.05
St. Mewan PCC Correcting Grant payment 50.00
It was then resolved that the payments be made. (Prop: Cllr Twining, Sec: Cllr Mrs Mitchell)
CORRESPONDENCE Correspondence that were not agenda items were reviewed and passed around.
Min 126/10 ENTRANCE ROAD TO SCOUT HUT AT STICKER It was agreed to call a site meeting with officers from Cornwall Council, Sticker Councillors, Cllr Teverson, Chairman & Vice Chairman to see if we can make a recommendation to solve the problems recently experienced with traffic using this lane late at night.
Min 127/10 COASTLINE HOUSING – JUDGING OF NAME FOR DEVELOPMNENT AT CARNE HILL, TREWOON A request had been received from Coastline Housing for the Parish Council to judge a contest to name their new development which it was understood would start shortly. It was then agreed that Trewoon Councillors would judge this.
Min 128/10 GYPSY & TRAVELLERS – ACCOMMODATION REQUIREMENTS AND SITE PROVISION This was referred to the Planning Committee. After discussion when it was noted that there is already a gypsy site at Sticker, this was referred to the Planning Committee, as it was felt necessary to be constructive to avoid the possibility of a site being imposed upon us. A suggestion was made that the Blackpool Dryers could be considered as a site.
Min 129/10 REPORT OF THE PLANNING COMMITTEE The reports of the meetings held on 9th June and 14th July 2010 were accepted as a true record. Cllr Barnes commented on the recent decision to grant permission for a single dwelling at Primrose Farm, Sticker which was against our recommendation of refusal on the grounds that "This would be a permanent dwelling in the countryside, outside of a development envelope and clearly not within the built up part of a small settlement" Cllr Lobb commented on the possible large scale development in the Parish at St. Mewan and thinks that more details are likely to come forward on this.
Min 130/10 MINUTES OF THE RIGHTS OF WAY & PLAYING FIELDS COMMITTEES. No meetings had been held but it was noted that the Rights of Way Committee should meet before next full council to look at signposting and other footpath matters.
Min 131/10 URGENT BUSINESS The Sticker Community Group had written to voice concern over the condition of the car park before carnival week, and the clerk had arranged for the garden area to be cleaned up before this. A proposal to put up a 6’ fence alongside the post and rail fence to prevent chickens coming into the park was withdrawn after the proposal was not seconded. It was agreed that we write to the Community Group advising them that we will ‘carry out maintenance work as much as possible’. Stickers re Dog fouling had been received. Members took those available and it was agreed more should be ordered. Members were informed that former Cllr Eastlake had sent notification of grants available for protecting wildlife that range from £300 to £10,000 for approved projects.
Min 132/10 DATE OF NEXT MEETING –the next meeting will be held on Wednesday 25th August in Polgooth Village Hall at 7.00 p.m.
There being no other business the meeting closed at 9 10 p.m. (21.10 hours)
Chairman
MEETING OF THE ST MEWAN PARISH COUNCIL
HELD IN TREWOON VILLAGE HALL ON
WEDNESDAY 9TH JUNE 2010 AT 7.00 P.M
PRESENT: Councillors W J Lobb (Chairman) A M Barnes J B Blake Miss A Lake Mrs J M Padley Mrs H V Old C Passmore P G Twining R T Best and A C Wynn. No members of the public.
In attendance Mr L C Budge – Clerk to the Council, Mrs H Tucker, Clerical Assistant.
Min 73/10 APOLOGIES were received from Cllr. Mrs P M Mitchell. Cllr Mrs Old also apologised because it would be necessary for her to leave the meeting early.
Min 74/10 PUBLIC DISCUSSION None
Min 75/10 BEAT MANAGERS REPORTS No Police present
Min 76/10 REPORT OF CORNWALL COUNCILLOR This would be a specific agenda item in future. Cllr Teverson was unable to attend this meeting but had sent a written report which was read out. Cllr Twining raised the matter of the press reports on the Tortoise Farm at Sticker and it was agreed that this would be raised immediately by email.
Min 77/10 DECLARATIONS OF INTEREST Cllrs Mrs, Padley declared an interest in the Agenda item on the Affordable Housing at St. Stephen Road.
Min 78/10 MINUTES OF THE LAST MEETING The minutes of the meeting of the 12th May 2010 were accepted as a true record.
Min 79/10 MATTERS ARISING FROM THE MINUTES (for information) None
Min 80/10 COUNCIL VACANCY Notices from Cornwall Council for the vacancy because of Cllr Eastlake’s retirement are to be published on 17th June.
Min 81/10 AFFORDABLE HOUSING AT ST. STEPHEN ROAD Cllr Lobb read notes from the clerk on the latest position advised by Claire Brimm. Guinness had called for a second valuation and the scheme has a shortfall in capital, but is likely to receive funding. It has been in the local government finance plan for some time. She had mentioned the SAP scheme and we had explained again that this was nothing to do with the £30,000 allocated which was for the replacement and update of the play equipment for younger children on the site which will be built on. Cllr Mrs Hamley stated that Guinness should have been aware that due to the time lapse costs would increase and the delay was very much due to the Guinness side and not us.
Min 82/10 DISCRETIONARY GRANTS REVIEW CONSULTATION Details of the grant schemes for local projects by Cornwall Council were given.
Min 83/10 LOCAL MAINTENANCE PARTNERSHIP 2010/11 Cornwall Council had sent details of the grant for this year towards the trimming of hedgerows on Rights of Way, which was accepted.
Min 84/10 CORNWALL COUNCIL – ONLINE PLANNING REGISTER It was agreed that the Planning Committee should look at this and report to full council.
Min 85/10 CORNWALL COUNCIL – TOWN & PARISH COUNCIL NEWSLETTER
It was agreed that this would be circulated to members by email for a trial period. (Prop: Cllr Wynn, Sec: Cllr Mrs Old)
Min 86/10 CORNWALL COUNCIL – REGISTER OF MEMBERS INTERESTS Details of officers to be contacted in the event of any changes of interest of members was read.
Min 87/10 ST. MEWAN PARISH PLAN Cllr Barnes reported that the public meeting held at Trewoon Village Hall was attended by some 25 people. Copies of the summary were handed out and would be available from Post Offices. 300 copies of the summary and 40 copies of the Full Report had been printed. Cllr Mrs Padley thought that it was an excellent presentation and that thanks should go to all those who had stayed on the Steering Group. This was seconded by Cllr Lobb and unanimously agreed. Someone from each village won the prizes for completing the questionnaire, and this will be published in village magazines and on the website.
Min 88/10 RE-ACCEPTANCE OF 2009/10 ACCOUNTS FOR SUBMISSION TO THE AUDIT COMMISSION. The Chairman explained that it was necessary for the council to re-accept the submission to the Audit Commission, which had been returned because a date had been omitted. The re-submission would cost the council an additional £20.00 to the Audit cost.
The council then reaffirmed its acceptance of the Accounts. (Prop: Cllr Mrs Hamley, Sec: Cllr Twining)
Min 89/10 PLAYBUILDER - OPENING OF STICKER ACTIVITY PARK It was agreed that the opening would be arranged for August month and that we were trying to fix a date that all parties involved could agree.
Min 90/10 PLAYBUILDER – REPAYMENT TO CORNWALL COUNCIL It was resolved that the additional money received to the agreed £50,000 grant be returned to Cornwall Council. This amounted to £625.30. (Prop: Cllr Twining, Sec: Cllr Best.)
Min 91/10 FINANCIAL MATTERS The following payments are due:-
£
L C Budge Salary & Expenses April 628.10
Mrs H J Tucker " " " 96.05
Trewoon Village Hall Room Hire 10.00
St. Austell Printing Co. Ltd Printing Parish Plan 742.00
NALC Local Council Review Magazine 13.50
Clerks & Councils Direct Clerks & Councils Direct Magazine 11.00
Mrs S Ball Winner- Questionnaire Competition 100.00
Mr & Mrs J Dorman Joint 2nd - " " 50.00
Mr Fred Rowe Joint 2nd " " 50.00
Cornwall Council Repayment – Playbuilder 625.30
It was then resolved that the payments be made. (Prop: Cllr Mrs Hamley, Sec: Cllr Blake,)
CORRESPONDENCE This was reviewed and items placed on the agenda for the July Meeting. These included Sticker Car Park and Gypsy Sites.
Min 92/10 ENTRANCE ROAD TO SCOUT HUT AT STICKER It was agreed to call a site meeting with officers from Cornwall Council, Sticker Councillors, Cllr Teverson, Chairman & Vice Chairman to see if we can make a recommendation to solve the problems recently experienced with traffic using this lane late at night.
Min 93/10 CORNWALL COUNCIL – DISCRETIONARY GRANTS REVIEW CONSULTATION It was agreed that this information be circulated to all councillors.
Min 94/10 DEVON & CORNWALL POLICE – INDEPENDENT CUSTODY VISITING The Police had again advertised for persons to come forward as independent custody visitors, but no councillors were in a position to do this at present.
Min 95/10 REPORTS FROM COMMITTEES There were no committee reports.
Min 98/10 URGENT BUSINESS It was resolved that arrangements be made for the new chairman and vice chairman to become the Council Cheque signatories .
Min 99/10 DATE OF NEXT MEETING –the next meeting will be held on Wednesday 21st July 2010 at Sticker Methodist Church Hall at 7.00 p.m.
There being no other business the meeting closed at 7.38 p.m. (19.38 hours).
Chairman
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ANNUAL GENERAL MEETING OF THE ST MEWAN PARISH COUNCIL
WEDNESDAY 12TH MAY 2010 AT 7.00 P.M. IN STICKER METHODIST CHURCH HALL
PRESENT: Councillors Mrs J E Hamley (Chairman) A M Barnes J B Blake Cllrs D Eastlake Mrs J M Padley Mrs H V Old Mrs P M Mitchell W J Lobb C Passmore P G Twining R T Best and Cornwall Councillor Mr R Teverson. Three members of the public.
In attendance Mr L C Budge – Clerk to the Council, Mrs H Tucker, Clerical Assistant.
The Chairman Cllr Mrs Hamley welcomed everyone to the Annual General Meeting of the Council.
Min 25/10APOLOGIES were received from Cllr A C Wynn.
Min 26/10 DECLARATIONS OF INTEREST Cllrs Mrs Mitchell, Padley and Cllr Eastlake declared an interest in the Agenda item on the Guinness Trust.
Min 27/10 PUBLIC DISCUSSION None
Min 28/10ELECTION OF CHAIRMAN It was resolved to elect Councillor W J Lobb as Chairman for 2010/2011. (Prop: Cllr P G Twining, Sec: Cllr. Mrs H V Old). Cllr Lobb then proposed a sincere vote of thanks to Cllr Mrs Hamley for the grace and manner in which she had carried out these duties during her two year Chairmanship at an extremely busy period for the Council. This was then carried unanimously, and Cllr Mrs Hamley responded suitably. Cllr Lobb then reminded members that he would only be prepared to accept the office for this 2010/11 period only. Cllr Lobb then stated that he understood that Cllr Eastlake was to retire from the council at the end of this meeting, and proposed a vote of thanks to him for his excellent work as the Chairman of our Playing Fields Committee and commitment to the Village Halls, for establishing and managing the council’s website and for obtaining the grant funding and co-ordinating the installation of the equipment for the new St Stephen Road Activity Centre. This was then carried unanimously
Min 29/10 ELECTION OF VICE CHAIR It was resolved to elect Cllr Mrs J M Padley as Vice Chairman. (Proposed Cllr Mrs Hamley, seconded by Cllr Blake and carried unanimously).
Cllr Lobb then welcomed Cllr Mrs P M Mitchell to her first meeting as a member of the Council.
Min 30/10. ELECTION OF THE PLANNING COMMITTEE It was proposed to re-elect en bloc. Councillors Mrs J M Padley, A M Barnes, R T Best, Mrs J E Hamley, Miss A Lake Mrs H V Old and P G Twining were therefore re-elected to the Planning Committee. Cllr Mrs M Mitchell was also elected to this committee. (Prop: Cllr Lobb, sec: Cllr Best). Cllr Mrs Old advised that she was disappointed in the way the Cornwall Council often ignored our recommendations and would like to stand down from this committee, which was accepted.Cllr Passmore was then also elected to this committee.
Min 31/10ELECTION OF THE RIGHTS OF WAY COMMITTEE Councillors Mrs J E Hamley, Mrs J M Padley, Miss A Lake, A M Barnes, J B Blake, C Passmore A C Wynn Mrs H V Old and W J Lobb were re-elected to the Rights of Way Committee. (Proposed Cllr Mrs Hamley, Sec: Cllr Blake) A Chairman would be elected at the next Rights of Way meeting.
Min 32/10 ELECTION OF THE PLAYING FIELDS COMMITTEE Councillors R T Best, A M Barnes, J B Blake, Mrs J M Padley and Mrs J E Hamley were re-elected to the Playing Fields Committee. It was also agreed that Mrs H V Old would join this committee. (Prop: Cllr Mrs Hamley Sec; Cllr Best). A Chairman to be elected at the first committee meeting.
Min 33/10 FINANCE AND GENERAL PURPOSES COMMITTEE - The Chairman, Vice Chairman, together with the Chairpersons of the Planning, Playing Fields and Rights of Way Committees and Cllr J B Blake were unanimously elected to the Finance and General Purposes Committee. (Prop: Cllr Lobb, Sec: Cllr Blake)
Min 34/10 APPOINTMENT OF RESPONSIBLE FINANCIAL OFFICER It was resolved that the Clerk be appointed to this position. (Prop: Cllr Lobb, Sec: Cllr Blake)
Min 35/10 REPRESENTATIVES ON VILLAGE HALLS AND VILLAGE PLAYING FIELDS COMMITTEES The following members were elected: (Prop: Cllr Lobb, Sec Cllr Blake).
Polgooth Institute – Councillors A M Barnes and C Passmore
Sticker Village Association – Councillors Mrs J M Padley, Mrs P M Mitchell and Cllr P G Twining
Trewoon Village Hall and Playing Field – Councillors Mrs J E Hamley and J B Blake
Min 36/10 REPRESENTATIVES TO CALC: It was agreed not to make nominations this year. (Prop: Cllr Blake, Sec. Cllr Eastlake)
Min 37/10 REPRESENTATIVES TO THE POLICE LIAISON COMMITTEE Councillor A C Wynn was re-elected to serve on the Police Liaison Committee. (Prop: Cllr. Mrs Hamley, Sec. Cllr Eastlake)
Min 38/10 TREE WARDEN - Councillor A C Wynn was re-elected as Tree Warden.
(Prop: Cllr. Mrs Hamley, Sec. Cllr Eastlake)
Min 39/10 ACCEPTANCE OF 2010/2011 ACCOUNTS A copy of the Computer Accounts that had been signed off by our Internal Auditor Phillips Frith was discussed by members. Members then formally accepted the accounts for submission to the Audit Commission for External Audit, with a letter explaining variances of income and expenditure above 15%. (Prop: Cllr Twining, Sec: Cllr Eastlake).
Min 40/10 ACCEPTANCE OF ANNUAL GOVERNANCE STATEMENT The Annual Governance Statement (Section 2 of the Annual Return to the Audit Commission) was accepted.
(Prop: Mrs Hamley, Sec Cllr Eastlake).
Min 41/10 CHAIRMAN’S ALLOWANCE It was resolved that the amount would remain at £150. 00. (Prop: Cllr Best, Sec: Cllr Eastlake)
Min 42/10 AFFILLIATION TO CALC, CPRE AND NASALG Members queried what benefits we received from joining these associations. The clerk advised that the main benefits in being members was that they kept us informed on new legislation and they were very useful when queries arose. CALC are also the main providers of Training for clerks and councillors. It was then resolved to renew our membership to all. (Prop. Cllr Mrs Old, Sec: Cllr Twining)
Min 43/10 LOCAL COUNCIL REVIEW: The clerk advised that he felt that the Clerks & Councils Direct Magazine was better value than the NALC one, and it was agreed to renew our subscription to the Clerks & Councils Direct Magazine.
Min 44/10CALENDAR OF MEETINGS A schedule of meetings had been prepared for 2010/2011, which was accepted.
Min 45/10 ANNUAL GRANTS The following Grants to village organisations were agreed. (Prop: Cllr Blake, Sec: Cllr Best,)
Sticker Village Association – Village Hall £500.00
Trewoon Village Hall Committee £500.00
Polgooth Village Hall £500.00
Sticker Village Association – Playing Field £500.00
Trewoon Recreation Ground Committee £500.00
It was also agreed that the grant to St Mewan Parochial Church Council for maintenance of the old churchyard remains at £450.00.(Prop: Cllr Blake, Sec: Cllr Best)
Min 46/10 APPLICATION FOR GRANT – ST. MARK’S CHURCH HALL It was resolved to give a grant of £250.00. (Prop: Cllr Best, Sec: Cllr Passmore )
Min 47/10 APPLICATIONS FOR GRANT – STICKER METHODIST CHURCH
Letter requesting a grant read out. It was proposed by Cllr Eastlake and seconded by Cllr Hamley that a sum of £750.00 be granted was carried by six votes with no one against. An amendment proposed by Cllr Twining that the grant be £500 was not seconded. (Cllr Lobb declared non pecuniary interest)
Min 48/10 CORNWALLCRUSE BEREAVEMENT CARE It was resolved not to make a grant this year. Cllr Mrs Old stated that we should consider reducing grants this year.
Min 49/10 APPLICATION FOR GRANT – C.C.P.F.A. It was resolved to grant £100.00 to this organisation for the current year. (Prop: Cllr Eastlake, Sec: Cllr Mrs Padley)
Min 50/10 APPLICATIONS FOR GRANT – CITIZENS ADVICE BUREAUX
It was resolved to make a grant of £50.00 this year(Prop: Cllr Mrs Hamley, Sec: Cllr Blake)
Min 51/10 APPLICATIONS FOR GRANT - SHELTER CORNWALL It was agreed not to make a grant this year. (Prop: Cllr Twining, Sec: Cllr Best).
Min 52/10 APPLICATION FOR GRANT – 16/17 MEADOW PARK, TREWOON.
A request had been received for a donation towards the cost of resurfacing the access to these dwellings which was part of Footpath No 25, but it was resolved to take no action.
Min 53/10APPLICATION FOR GRANT – CHINA CLAY HISTORY SOCIETY
A letter from this group was read explaining that this group now had to fund services to the office at Burngullow, which was manned by volunteers and is recording the history of the china clay industry. Cllr Mrs Old proposed that a grant of £50.00 be made, which was seconded by Cllr Passmore. An amendment proposed by Cllr Blake and seconded by Cllr Mrs Hamley that the amount be £100.00 was carried by 6 votes to 0 against. Cllr Blake suggested that members of the council visit Burngullow one evening to look at the work being done.
Min 54/10 BUS SHELTER AT TREVARNO CLOSE A letter from the owners of Trevarno was read out. Members discussed this and the site of the Shelter which had been agreed by Miss Frost of Cornwall Council Highways. The Shelter was of glass and members felt that it did not reduce visibility and resolved to take no action. (Prop: Cllr Mrs Padley, Sec: Cllr Blake)
Min 55/10 BRAINS SOLICITORS – ALLOTMENT LAND A request had been received from this company on behalf of the owners of a property to be built at the Green, Trewoon for permission to connect to the existing sewer pipe which runs through the allotment plot 4 (formerly used to serve a caravan). It was then formally resolved to allow access.
Min 56/10 GUINNESS TRUST – ST STEPHEN ROAD A letter dated 28th April from Guinness was read. This confirmed that the final draft contract had been received and explained that Claire Brimm was seeking permission to incur further fees to progress this. Members felt that we were ‘in a state of limbo’ on this and the ‘ball is still in their court.’
Min 57/10 ALLOTMENTS Our recent correspondence with out solicitors had been sent to NASALG for an opinion, but because of sickness there this will have to remain on hold.
Min 58/10 NHS HEALTH PROMOTION SERVICE This circular had been brought to the attention of members for information.
Min 59/10 CORNWALL COUNCIL – COMMUNITY GRANTS PROGRAMME
Details of grants available under this scheme was given for information.
Min 60/10 ‘WHICH WAY FOR THE CLAY’ PROJECT REPORT This report into the future of the clay industry had been received and was available to members.
Min 61/10 FINANCIAL MATTERS The following payments are due:-
£
L C Budge Salary & Expenses April 628.10
Mrs H J Tucker " " " 76.14
CALC Affiliation 630.47
Digley Associates Playing Fields Inspection 211.50
Bus Shelters Ltd New Shelter (Trevarno Close) 5098.77
Jefferys Single Payment Scheme 64.63
South West Water Meter Charges 8.46
Sticker Methodist Church Room Hire 22.00
Mark Dalby Grass Cutting 380.00
CPRE Affiliation 29.00
Phillips & Frith Internal Audit 235.00
Cornwall Council Playbuilder Grant variance 625.30
The following payments were authorised at this meeting:-
Sticker Village Hall Grant 500.00
Trewoon Village Hall Grant 500.00
Polgooth Village Hall Grant 500.00
Sticker Village Association Playing Field Grant 500.00
Trewoon Recreation Ground Grant 500.00
St Mewan Par Church C’cil Grant for Burial Ground 400.00
St. Mark’s Church Grant – Building Works 250.00
Sticker Methodist Church Grant – Building works 750.00
CCPFA Grant` 100.00
CAB Grant 50.00
China Clay History Assn. Grant 100.00
It was then resolved that the payments be made. (Prop: Cllr Blake, Sec: Cllr Mrs Hamley)
Min 62/10 S.W.LAKES TRUST - WHEAL MARTYN – 20TH MAY It was agreed that Cllr Mrs Hamley should attend this event.
Min 63/10 DEMENTIA CARERS – HELP & SUPPORT Dates of three meetings to be held to give support to carers that had already been placed on our Notice Boards were given.
Min 64/10 RENEWABLE ENERGY CONFERENCE – EDEN PROJECT – 4TH JUNE
It was agreed that Cllr Miss Lake would attend if possible.
Min 65/10 LOCAL COUNCIL PLANNING FORUM An invitation for one member to attend the first meeting of the Forum on 19th June at County Hall from 9.30 am to 4.40 p.m.had been received. It was agreed that anyone interested should contact the clerk for details.
Min 66/10 THE FUTURE OF ST. AUSTELL The Chamber of Commerce had arranged a meeting for the 18th May at the White River Cinema to discuss this. Tickets for this event were available at £10.00 each.
Min 67/10 PARISH PLAN Cllr Barnes advised that the parish plan report had now gone to the printers. It was originally hoped to hold the presentation meeting at the Trewoon Village Hall on 2nd June but there could be delays because it may not be possible for the printers to meet this deadline.
Min 68/10 REPORT OF THE PLAYING FIELDS COMMITTEE Cllr Eastlake advised that the insurance inspection had been carried out and nothing major needed to be done. The report had mentioned the fencing at Trewoon. The swings at Sticker will be moved. The opening of the Sticker Activity Park was being postponed until Playday – 4th August. It was then agreed that a small committee would be formed (on which Cllr Eastlake would be co-opted) to arrange the details for the opening. Cllr Teverson commented on how superb the facility was.
Min 69/10 REPORT OF THE PLANNING COMMITTEE The report of the meeting of the Planning Committee held on 5th May was accepted. (Prop: Cllr Barnes, Sec: Cllr Twining)
Min 70/10URGENT BUSINESS The vice chairman had contacted the clerk about problems with vehicular traffic using the lane leading to the Scout Hut. The police were aware that cars had been parking in the scout hut access area. It was agreed that a site meeting be arranged with Sticker Councillors and Cllr Lobb to which Teresa Frost would also be invited.
Min 71/10 REPORT OF CORNWALL COUNCILLOR Cllr Teverson reported that Cornwall Council felt that they had ‘now got their act together’ although there were still ‘ups and downs’ in Planning. This was being tackled robustly and there is emphasis in getting this sorted.
Public spending cuts will be a concern because Cornwall is particularly vulnerable to these, but it is hoped that the spread of these will mean that Cornwall is less disadvantaged than in previous years. There had been many issues on Highways, and he would be happy to arrange for Teresa Frost to come to a meeting to discuss these – possibly a joint one with St. Ewe.
Min 72/10 DATE OF NEXT MEETING – the date of the next meeting is Wednesday 9th June 2010 at Trewoon Village Hall.
There being no other business the meeting closed at 8.49 p.m. (20.49 hours).
Chairman
MINUTES OF A MEETING OF THE ST. MEWAN PARISH COUNCIL HELD ON WEDNESDAY 24TH FEBRUARY 2010 AT 7.00 P.M. IN STICKER METHODIST CHURCH HALL
PRESENT: Cllrs Mrs J E Hamley (Chairman), Cllrs R T Best, J B Blake, W J Lobb, C Passmore, A M Barnes, P G Twining, D Eastlake, Miss A Lake, Mrs J M Padley, A C Wynn. Two members of the public.
In attendance: L C Budge (Clerk) and Mrs H J Tucker (Clerical Assistant)
The Chairman welcomed everyone to the meeting including the regular members of the public.
Min 01/10 APOLOGIES were received from, and Cllr Mrs H V Old, J B Blake and Lord Teverson.
Min 02/10 PUBLIC DISCUSSION The Chairman read a statement from Lord Teverson updating the position on matters involved with the Cornwall council – the affordable housing scheme at Trewoon, removal of vehicles, Gover Valley Road, the path from Truro Road to the Post Office at Sticker, speeding at Sticker, St Ewe affordable housing, and Bardon Aggregates being forced to move because of the Ecotown (this was still under discussion). Cllr Wynn advised that the speed sign in Trewoon still did not work. Speed checks would be carried out in Trewoon with the DVLA on 25th February. It was noted that 30 mph Activated Speed Signs cost in the region of £12/13,000 to install. Clllr Eastlake said that a hidden camera was supposed to be installed at Sticker to monitor traffic and if justified install a full unit, but Highways had done this ‘back to front’.
Min 03/10 BEAT MANAGERS REPORT None
Min 04/10 DECLARATIONS OF INTEREST - Cllr Padley and Cllr Eastlake declared an interest on agenda item on Affordable Housing at St. Stephen Road, Sticke. Cllr Lobb declared an interest in the agenda item on the Grant Application for Sticker Methodist Church.
Min 05/10 MINUTES OF THE LAST MEETING The minutes of the meeting held on
2nd December 2009 were accepted as a true record. (Prop: Cllr Eastlake 2nd Cllr Twining)
Min 06/10 MATTERS ARISING FROM THE MINUTES None.
Min 07/10 REVIEW OF FINANCIAL POSITION, BUDGET AND PRECEPT All Councillors were given a copy of the accounts to 30th September 2009, the budget estimates for 2010/11 and the suggested precept, and the chairman gave a detailed report on these. Cllr Eastlake asked if there was a provision for the £5,000 that was agreed previously for the Playbuilder scheme. It was confirmed that it was excluded from the accounts to 30th September 2009 because the Playbuilder scheme didn’t commence until after that date, but that the £5,000 had been allowed for under projects in the budget for 2009/10. It was confirmed that the Scribe Licence is for the accounts package. The Chairman thanked the clerk for the excellent job that he had done on the accounts and asked that this be recorded in the minutes. Cllr Twinning asked about the precept. The clerk explained that the Cornwall Council grant would not be continuing, and why an increase of 3% was suggested. The accounts to date, the budget for the coming year and the precept for 2010/11 of £25,750 were then accepted. ( Prop: Cllr Eastlake, Sec: Cllr Twinning).
Min 08/10 VACANCY FOR A COUNCILLOR No response had been received to the advertisement on our Notice Boards and Website. Cllr Lobb advised that he knew of someone who had expressed an interest and their application was awaited.
Min 09/10 AFFORDABLE HOUSING AT ST. STEPHEN ROAD, STICKER Cllr Padley and Eastlake declared an interest. Guinness had advised that they expected contracts to be exchanged by the end of February. Their representative, M/s Claire Brimm had visited the site without notifying anyone and seemed to have got confused about the play area because of the work already done on Playbuilder. A Plan of the Guinness site and Play area had been sent to her. Our solicitor has advised that the 106 Agreement should be in place before the land contract is signed. It was then moved and agreed that the terms and amendments that we requested are included in the 106 Agreement and confirmed in writing.) It was also agreed that we advise the council and our solicitors of the deadlines and request if the person dealing with this is sick that someone else take over the work and if all is satisfactory that we sign the contract documents. (Proposed Cllr Lobb, Sec Cllr Wynn). The signatories to the land transfer to be the Chairman and Vice chairman, Cllr Mrs Hamley and Cllr Lobb.
Min 10/10 PLAYBUILDER Cllr Eastlake reported that this has to be finished completely before opening, and we are waiting on the weather to complete planting. It was agreed after discussion that the official opening be on May Bank Holiday (31st May) and members unanimously agreed that Cllr Eastlake should carry out this ceremony, which he reluctantly accepted. Officials from Playbuilder had contacted Cllr Eastlake today about the sign to be placed at the entrance. It will be called the Sticker Activity Park and will give the clerk’s telephone number. Cllr Eastlake had attended a conference at the Eden Project organised by Playbuilder UK and one of the two photographs on display was the Sticker site. The seminar was not of much use to us but would have been useful to anyone just starting a scheme. Cllr Padley asked if something could be done about the Potholes at the entrance to the Playing Field. It was noted that Guinness would be putting a separate entrance to the site, but Cllr Passmore agreed to contact Jack May to see if some builders rubble/chippings could be provided to improve this area.
Min 11/10 STICKER METHODIST CHURCH – APPLICATION FOR GRANT. The church had advised that the church would not now close and that improvements were to be carried out including disabled toilets. The request for a grant towards this was deferred to our May meeting when all grants are discussed.
Min 12/10 GRANTS TO ORGANISATIONS Applications from the China Clay History Society, Cornwall Rape and Sexual Abuse Centre and Marie Cure Cancer care Cornwall were all deferred to our May meeting.
Min 13/10 PURCHASE OF LOCAL COUNCIL ADMINISTRATION It was resolved to purchase the Seventh Edition. (Proposed Cllr Twining, Sec: Cllr Mrs Padley)
Min 14/10 FINANCIAL MATTERS
No payments received:
£
Min 268/09 CORRESPONDENCE Details of correspondence were noted.
Min 269/09 CORNWALL COUNCIL PLANNING The Clerk advised that there was a lot of information received from Cornwall Council that needed to be looked into. Following a discussion in view of the complexity of this it was agreed to send copies to all members of the Parish council.
Min 270/09 PLANNING REGENERATION QUESTIONNAIRE It was agreed this be delegated to the clerk in consultation with the Vice Chairman of Planning.
Min 271/09 STANDARDS COMMITTEE The clerk agreed to complete this enquiry as Cllr Lobb had been unwell.
Min 272/09 REPORT OF LATEST POSITION ON THE PARISH PLAN Cllr Barnes reported that the questionnaires have been analysed and there is 160 pages of analysis. A meeting will now be held to discuss and this and arrange publication of the final Plan. Published copies will only go to those who have requested one and businesses like the Shops and Post Offices of the Parish. At this meeting it will be decided how the draws will be done. The chairman thanked Cllr Barnes for all his input and support representing the Parish on the Steering Group.
Min 273/09 REPORTS OF THE COMMITTEES Planning The Chairman read out the letter regarding the planning permission granted at Hewaswater written by the clerk to Cornwall Council following our meeting.
Rights of Way No meeting had been held. The Clerk attended a meeting at Blackpool Pit with Hamish Gordon of Cornwall Council and Adrian Mutton of Imerys regarding the poor condition that some of the paths through Imerys land was in. Hamish considered the parish should use the grant received for maintenance and should carry out the work necessary. The Clerk explained to him that the grant received for maintenance is not sufficient and as a Parish we usually spend twice as much as allowed to us. It was evident that Cattle are getting onto the footpath after it joins Treverbyn, and he will ask Treverbyn Parish Council if they can help. An Email has been received regarding the conditions of the footpaths in Polgooth.
Playing Fields Cllr Eastlake confirmed that the repairs at Polgooth are in hand and that himself and the clerk had measured the fencing for the cycle jump area at Sticker. It was agreed to ask CHMS for a quote. It was noted that an end cap was required for a pole in the children’s complex at Trewoon.
Min 274/09 URGENT BUSINESS CONSIDERED NECESSARY BY THE CHAIRMAN - A letter has been passed to the Clerk which was read out advising that the affordable Housing Scheme at Carne Hill can no longer be taken forward with the existing company and they have passed it onto Coastline Housing. One Cornwall have some money available regarding community projects in villages. The information regarding this will be put on the notice boards.
Min 275/09 DATE OF NEXT MEETING The date of the next full council meeting is
13th January 2010 in Polgooth Village Hall at 7.00 p.m.
The Chairman wished everyone a Merry Christmas and Happy New Year before closing the meeting at 8.33 p.m.
MINUTES OF A MEETING OF THE ST. MEWAN PARISH COUNCIL HELD ON WEDNESDAY 2ND DECEMBER 2009 AT 7.00 P.M. IN TREWOON VILLAGE HALL
PRESENT: Cllrs Mrs J E Hamley (Chairman), Cllrs R T Best, J B Blake, C Passmore, A M Barnes, P G Twining, D Eastlake, Miss A Lake, Mrs J M Padley, A C Wynn, PCSO Harris and PC Humphries. No members of the public.
In attendance: L C Budge (Clerk) and Mrs H J Tucker (Clerical Assistant)
Min 254/09 APOLOGIES were received from Cllr W J Lobb, and Cllr Mrs H V Old .
Min 255/09 PUBLIC DISCUSSION No public were present.
Min 256/09 BEAT MANAGERS REPORT PCSO Harris and P C Humphries attended. PCSO Harris gave a report confirming there had been 1 assault in Sticker, also a theft of bread and milk and 1 burglary from an Imerys site. He also confirmed that Traffic police have been out on two occasions and caught thirteen people over the speed limit. They requested that a footpath at St Mewan be cleared and the clerk explained that the footpath in question was not St Mewan Parish responsibility but that he would speak to those concerned. The building at the old Charlestown football club was insecure and in a poor state, and the police have informed Imery’s who have advised they will make sure it is secure. Cllr Padley advised there had been a break in at a property in Lingfield Avenue, and Cllr Eastlake stated he had been informed by Lord Teverson that a hidden camera is going to be installed in Sticker and if it confirms there is a problem with speeding traffic then a flashing speed sign may be installed. Cllr Wynn asked what the position was regarding parking on the pavement. PC Humphries confirmed it is illegal to park on any pavement. The police officers then left the meeting.
Min 257/09 DECLARATIONS OF INTEREST - Cllr Padley and Cllr Eastlake declared an interest on agenda item on Affordable Housing at St. Stephen Road, Sticker.
Min 258/09 MINUTES OF THE LAST MEETING - The minutes of the meeting held on
11th November 2009 were read and accepted to be a true record. (Prop: Cllr Eastlake 2nd Cllr Blake)
Min 259/09 MATTERS ARISING FROM THE MINUTES All matters arising from the minutes were on the agenda.
Min 260/09 REVIEW OF FINANCIAL POSITION, BUDGET AND PRECEPT All Councillors were given a copy of the accounts to 30th September 2009, the budget estimates for 2010/11 and the suggested precept, and the chairman gave a detailed report on these. Cllr Eastlake asked if there was a provision for the £5,000 that was agreed previously for the Playbuilder scheme. It was confirmed that it was excluded from the accounts to 30th September 2009 because the Playbuilder scheme didn’t commence until after that date, but that the £5,000 had been allowed for under projects in the budget for 2009/10. It was confirmed that the Scribe Licence is for the accounts package. The Chairman thanked the clerk for the excellent job that he had done on the accounts and asked that this be recorded in the minutes. Cllr Twinning asked about the precept. The clerk explained that the Cornwall Council grant would not be continuing, and why an increase of 3% was suggested. The accounts to date, the budget for the coming year and the precept for 2010/11 of £25,750 were then accepted. ( Prop: Cllr Eastlake, Sec: Cllr Twinning).
Min 261/09 VACANCY OF COUNCILLOR The chairman explained a bouquet of flowers had been sent to retiring Cllr. Sandra Best and that notices were due to be put up advertising the vacancy.
Min 262/09 AFFORDABLE HOUSING Cllr Padley and Eastlake declared an interest. They did not leave the room as this agenda item was only an update. The clerk has spoken to Jim Lee but due to the backlog that Cornwall Council are experiencing, all 106 Agreements have been contracted to outside solicitors. Jim Lee advised he would look into and get back to the clerk but as of today no contact has been received from him. The clerk managed to find out that two different people had been working on this with two separate files, but has now been advised that the files have been merged into one. It was confirmed that Lord Teverson be asked to see if he can chase this up.
Min 263/09 ECOTOWN The Chairman read out a letter received from Imerys. They have a master plan that is due to be released for all sites in early 2010, so they would like to have a meeting then. The Chairman has written an acceptance and also advised them that the Parish Council will have a list of questions for them. Questionnaires have been put in the Parish Post Offices to enable a list of questions to be prepared.
Min 264/09 ST. MEWAN PARISH COUNCIL WEBSITE Cllr Eastlake confirmed he has commenced the new website. Cllr Barnes advised he has some up to date photos that he took for the parish plan and will pass them onto Cllr Eastlake. Other councillors confirmed they also may have some photos to pass on.
Min 265/09 PLAYBUILDER GRANT - ST STEPHEN ROAD PLAYING FIELD - UPDATE
Cllr Eastlake stated that work has stopped recently because of the bad weather, however, the majority of work had been carried out and that the children are already using the skateboarding park. Cllr Eastlake recommended a footpath using safety surface meshing should be put in and also the existing swings used. The cost for safety surfaces to be put in under the swings and the footpath is approx £1500. It was agreed both of these be done. ( Prop Cllr Passmore, Sec: Cllr Best.) The Chairman thanked Cllr Eastlake for all his hard work with this project.
Min 266/09 STICKER METHODIST CHURCH This had been deferred from last months meeting. Cllr Blake advised that nothing had been mentioned at any meeting he had attended on church matters. Cllr Padley advised nothing definite was decided at their last meeting but that the congregation had dwindled to only 6 or 7 and that there is no one to take on the work involved. Cllr Eastlake suggested that we could look into how much cost was involved as we may be able to help. It was agreed to defer this again until the next meeting.
Min 267/09 FINANCIAL MATTERS
No payments received:
£
No payments were made between meetings:
The following payments are due:-
L C Budge Salary & Expenses (Oct) 628.10
Mrs H J Tucker " " 44.11
Trewoon Village Hall Room Hire 10.00
A J Tucker Clearing footpath at Carne 80.50
Taylor Made Ltd Playbuilder contract 25994.18
Note: £22604.17 of the payment due to Taylor Made will be paid to us by Cornwall Council. This payment will not be made until our account has been credited with the payment from Cornwall Council.
Min 268/09 CORRESPONDENCE Details of correspondence were noted.
Min 269/09 CORNWALL COUNCIL PLANNING The Clerk advised that there was a lot of information received from Cornwall Council that needed to be looked into. Following a discussion in view of the complexity of this it was agreed to send copies to all members of the Parish council.
Min 270/09 PLANNING REGENERATION QUESTIONNAIRE It was agreed this be delegated to the clerk in consultation with the Vice Chairman of Planning.
Min 271/09 STANDARDS COMMITTEE The clerk agreed to complete this enquiry as Cllr Lobb had been unwell.
Min 272/09 REPORT OF LATEST POSITION ON THE PARISH PLAN Cllr Barnes reported that the questionnaires have been analysed and there is 160 pages of analysis. A meeting will now be held to discuss and this and arrange publication of the final Plan. Published copies will only go to those who have requested one and businesses like the Shops and Post Offices of the Parish. At this meeting it will be decided how the draws will be done. The chairman thanked Cllr Barnes for all his input and support representing the Parish on the Steering Group.
Min 273/09 REPORTS OF THE COMMITTEES Planning The Chairman read out the letter regarding the planning permission granted at Hewaswater written by the clerk to Cornwall Council following our meeting.
Rights of Way No meeting had been held. The Clerk attended a meeting at Blackpool Pit with Hamish Gordon of Cornwall Council and Adrian Mutton of Imerys regarding the poor condition that some of the paths through Imerys land was in. Hamish considered the parish should use the grant received for maintenance and should carry out the work necessary. The Clerk explained to him that the grant received for maintenance is not sufficient and as a Parish we usually spend twice as much as allowed to us. It was evident that Cattle are getting onto the footpath after it joins Treverbyn, and he will ask Treverbyn Parish Council if they can help. An Email has been received regarding the conditions of the footpaths in Polgooth.
Playing Fields Cllr Eastlake confirmed that the repairs at Polgooth are in hand and that himself and the clerk had measured the fencing for the cycle jump area at Sticker. It was agreed to ask CHMS for a quote. It was noted that an end cap was required for a pole in the children’s complex at Trewoon.
Min 274/09 URGENT BUSINESS CONSIDERED NECESSARY BY THE CHAIRMAN - A letter has been passed to the Clerk which was read out advising that the affordable Housing Scheme at Carne Hill can no longer be taken forward with the existing company and they have passed it onto Coastline Housing. One Cornwall have some money available regarding community projects in villages. The information regarding this will be put on the notice boards.
Min 275/09 DATE OF NEXT MEETING The date of the next full council meeting is
13th January 2010 in Polgooth Village Hall at 7.00 p.m.
The Chairman wished everyone a Merry Christmas and Happy New Year before closing the meeting at 8.33 p.m.
MINUTES OF A MEETING OF THE ST. MEWAN PARISH COUNCIL HELD ON WEDNESDAY 11TH NOVEMBER 2009 AT 7.00 P.M. STICKER METHODIST CHURCH HALL
PRESENT: Cllrs Mrs J E Hamley (Chairman), Cllrs R T Best, J B Blake, C Passmore, A M Barnes, P G Twining, D Eastlake, Miss A Lake, Mrs H V Old, Mrs J M Padley, A C Wynn, and three members of the public.
In attendance: L C Budge (Clerk) and Mrs H J Tucker (Clerical Assistant)
Min 227/09 APOLOGIES were received from Cllr W J Lobb, Ward Councillor R Teverson and PCSO Brian Harris, who had explained that other officers may not attend because of a training day. At this point the chairman read out an email from Lord Teverson explaining the latest on the eco town and the action that had been taken about Mr Cock’s yard. One bus had gone, and the fence panels were to be sorted. A time limit had been agreed for this work to be done. The speed indicator in Trewoon was working.
Min 228/09 PUBLIC DISCUSSION Members of the public raised the matter that rumours were circulating in Sticker village that the St.Stephen Road housing was starting. Cllr Padley also voiced her concern that she had been unaware of any developments. The clerk advised that he had had a meeting with Jim Lee who was dealing with the planning application to finalise the 106 agreement wording changes necessary because Restormel was no longer in existence. Planning permission could not be granted until this was complete. Guinness had also advised that they were now in a position to move forward on this. Cllr Eastlake advised that he may have released this information at a Village Association meeting. He was aware of this because of working with the clerk on measuring the land, which was to be used for the Playbuilder project and establishing where it joined the land to be transferred to Guinness. The Chairman stated that we had always ensured that the public were kept informed and nothing on this was yet complete.
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Min 229/09 DECLARATIONS OF INTEREST Cllr AC Wynn declared an interest in the item on allotments and Cllr Eastlake and Mrs Padley on the Affordable Housing. Cllr Blake asked for clarification on how long a minute lasted, and was advised that our Standing Orders required that a minute could not be rescinded for six months.
Min 230/09 MINUTES OF THE LAST MEETING The minutes of the meeting held on 7th October 2009 with the word Shear spelt correctly were accepted as a true record. (Prop: Cllr Twining, Sec: Cllr Wynn)
Min 231/09 MATTERS ARISING FROM THE MINUTES A query arose on minute 207/09 and it was explained that the Trewoon Village Hall Committee had funded the heating alterations themselves.
Min 232/09 RESIGNATION OF CLLR MRS S M BEST Letter received from Cllr Mrs Best read out to the council. The Chairman had phoned and asked her to think it over, and spoke to her again when Cllr Mrs Best returned from holiday, and had also written to her. The reply from Cllr Mrs Best was read confirming she wanted to resign. Chairman would like to write back and send her something from the council members. It was then agreed to note Cllr Mrs Best’s resignation and ‘to do what ever the chairman feels fit’. (Prop: Cllr Blake 2nd Cllr Mrs Old.)
Min 233/09 AFFORDABLE HOUSING This agenda item had been fully discussed under the public discussion item.
Min 234/09 ALLOTMENTS Cllr Wynn declared an interest and left the room during the discussion on this item. The County Court action on Plot 9 was proceeding through Stephens and Scown. The clerk advised that in the past we had split allotments to accommodate holders. Plot 6 and plots 8 a and b had now become available. There were (due to withdrawals) only two village applicants. The plots could now go back to one plot, or a plot can be let to people outside the parish. It was then agreed that plots 8a and 8b should revert to one plot, and let one to Mrs Hawken and one to Mrs Richards. (Prop: Cllr Twining, 2nd Cllr Mrs Old).
Min 235/09 ALLOTMENTS – ALTERNATIVE LAND The clerk had approached Mr Mutton of Imerys regarding the possible purchase or rental of the small field adjoining the land used by Mr Cocks for use as allotments, and was advised that this is already let and unlikely to become available.
Min 236/09 BBC BREATHING SPACES It was decided to take no action on this tree planting scheme. Enquiries revealed that trees are no longer supplied free of charge by Cornwall Council.
Min 237/09 ECOTOWN – IMERYS PROPOSED MEETING AND UPDATE The Chairman and assistant clerk had attended a meeting arranged by Imerys. The presentation was very similar to the one received by this council. Everyone formed into groups and came up with various questions and comments. Most people who attended were very concerned. There were various speakers however, the main speaker thought it was a ‘great opportunity for Cornwall’ she was New Zealand or Australian. Chris Varcoe has not yet got back to the Chairman regarding a date for a meeting at Trewoon. Some questionnaires have been completed and returned.
Min 238/09 ST. MEWAN PARISH COUNCIL WEBSITE Cllr Eastlake confirmed that he wanted to stand down from the council, but advised he would stay until the playbuilder scheme has been finished. He asked if anyone would be prepared to take over the website now so he can discuss it with them as the site is rebuilt, and this is going to be a major job. Cllr Eastlake confirmed that since IDBuilder were taken over by new people they do not respond to correspondence, and he feels to go back to them would be a backward step. Cllr Eastlake now feels we should consider using the same one the Sticker Village Association uses which costs less and is a lot easier to use. Cllr Passmore volunteered to take it over with Cllr Eastlake’s help. It was then proposed by Cllr Wynn and seconded by Cllr Mrs Old to change our website hosts to ‘Onecom’ and this was agreed. The clerk will endeavour to get a refund from UK Villages.
Min 239/09 PLAYBUILDER GRANT - ST STEPHEN ROAD PLAYING FIELD - UPDATE
Cllr Eastlake advised that he had spoken about the funding re Guinness at Sticker Village Association meeting and apologised if he had inadvertently released confidential information. The Chairman stressed that this had never been confidential information. Cllr Eastlake went on to report that thirty three loads of soil had been delivered, and Tailor Made started a week last Monday and the work is going to schedule. The slide went in today. The skateboard half pipe hasn’t been done due to problems with the weather and mud. After a discussion with them there is now going to be strips of concrete rather than a concrete base. The quote for this is £748.00 plusVat, which includes tanalised timber to match. Cllr Eastlake suggests we use Taylor Made to do this as if problems arise at a later date we can go back to them. He has also asked them not to put in the swing and zip wire to stop children going in until it has been landscaped. Imerys can supply boulders but they cannot deliver them. Some tree stumps and rocks that are already in there can be used instead. Trees are on order and on the hill Pengelly is going to try to create a face with plants. Cllr Passmore said that maybe Denis May would be able to help regarding the boulders, and he will make enquiries with him. It was then agreed to accept the playbuilder quote: (Prop: Cllr Best 2nd Cllr Wynn).
Min 240/09 ST STEPHEN ROAD PLAYING FIELD – FENCE TO SEPARATE CYCLE USE AREA It was reported that the signs placed on the gates warning children not to use the cycle area are removed the same day as they are put up. The children are using the area sensibly and we either have to accept the fact they are using it or get the police involved to prevent its use. Cllr Eastlake felt we should fence the area off so the children can use it as safely as possible with their bikes. Cllr Padley agrees the children are better off there than in the road. . Chris England could also be approached and may give a quote. It was then agreed to get quotes to fence off this area. (Prop: Cllr Blake, 2nd Cllr Mrs Padley)
Min 241/09 STICKER METHODIST CHURCH – LETTER FROM MRS ROWE
Mrs Rowe had written to explain that the church would close and the meeting room would not be available to us after August 2010 because of the need to install disabled toilets and carry out repairs, which cannot be justified with the size of the present congregation. It was agreed that this be deferred so that this could be discussed with Cllr Lobb.
Min 242/09 BUS SHELTER – TREVARNO CLOSE, TREWOON It had been agreed that a bus shelter would be provided at Trevarno Close. Cllr Wynn said that if a bus shelter is put up then people must be able to shelter away from the rain and wind, which comes from the south west. It was agreed that the clerk would speak to Teresa Frost and agree where to site the bus shelter. Cllr Mrs Old queried when the Trelowth shelter would be installed and it was noted that this would be in 2010.
Min 243/09 PLANNING APPLICATION NO: 09/01233 Members were informed that Cornwall Council officers had granted permission for this application under delegated powers even though we had objected strongly to the application. The Chairman and Clerk think a letter should be sent to Cornwall Council asking for an explanation of the decision. Cllr Twining asked why weren’t this council involved in the application discussions when we had previously strongly objected to this. General feeling is that there is no point having a planning committee, because Cornwall Council just override it and pass anything at the moment. Cllr Passmore said with the One Cornwall Council he thought that the parishes would be more involved. The clerk explained that planning have advised that 95% of all decisions are going to be delegated, and only large or very contentious applications will go to committee. It was unanimously agreed that we write. It was agreed not to contact the press, but to monitor planning decisions and build up a portfolio.
Min 244/09 NALC – NATIONAL SALARY AWARD 2009/10 It was resolved that the new rates be applied to the salaries of the Clerk and Assistant Clerk from the 1st April 2009.
Min 245/09 FINANCIAL MATTERS
Payments received:
£
Cornwall Council Playbuilder stage payment 22604.17
Precept (Sept) 12500.00
The following payments were made between meetings:
HMCS Court Fees 150.00
Cllr A M Barnes Refund of Parish plan expenses 85.35
PFA Research Parish Plan analysis costs 690.00
Victory County History Affiliation Fee 10.00
TaylorMade Ltd Playbuilder contract 25994.18
The following payments are due:-
Mark Dalby Grounds Mtce Grass Cutting (Oct) 380.00
L C Budge Salary & Expenses (Oct) 663.24
Mrs H J Tucker " " 68.73
South West Water Meter charges 7.58
Sticker Methodist Church Room Hire 33.00
Stephens & Scown S.106 Fees Apr 00 to Oct 09 862.50
M A Grigg 60m Tape/Locks (Playbuilder) 44.56
C H Shear & Son Supply 33 loads fill (Playbuilder) 1442.10
It was resolved that all payments be made. (Prop: Cllr Twining, Sec: Cllr Eastlake)
Min 246/09 CORRESPONDENCE Details of correspondence were noted. Email read out from Mrs G Harvey read re bridleways at Polgooth. Cllr Mrs Old reported that Footpath behind Post Office could do with clearing.
Min 247/09 CORNWALL COUNCIL PLANNING & REGENERATION SERVICE – SATISFACTION QUESTIONNAIRE. This was delegated to the clerk to complete.
Min 248/09 CORNWALL FIRE & RESCUE SERVICE – SERVICE PLAN 2010/13
It was agreed to ask Cllr Lobb to look at this document.
Min 249/09 NHS FOUNDATION TRUST – FULL CONSULTATION DOCUMENT Cllr Passmore agreed to look at this report.
Min 250/09 REPORT OF LATEST POSITION ON THE PARISH PLAN Cllr Barnes reported that the parish plan responses now have to be analysed, and this work has been placed with PFA Research at Bodmin, whose quote was much cheaper than CRCC. The CRCC Headquarters are moving from Redruth to Truro. A meeting would be held at Trewoon Village Hall in the New Year to report on the Parish Plan.
Min 251/09 REPORTS OF THE COMMITTEES
Planning The minutes of the planning meeting held on 4th November were accepted as a true record. (Prop Cllr Twining, 2nd Cllr Mrs Old).
Rights of Way No meeting had been held. Cllr Blake reported that the Ramblers would be holding their Annual General Meeting at the Polgooth Inn this Saturday. A Meeting was to be held with Imerys and Hamish Gordon from Cornwall Council to look at some of the problems with footpaths in the Twin Peaks area of the downs at St. Mewan Beacon.
Playing Fields No meeting held. Various items were raised regarding the Polgooth Playing Field. One of the seats needed to be repositioned and two strong men were needed to do this. The cradle swing frames require fixing and painting, and the safety surface reinstated afterwards.
Min 252/09 URGENT BUSINESS CONSIDERED NECESSARY BY THE CHAIRMAN Cornwall Council had advised that two vacancies exist for Parish Councillors on the Standards Board for the Council. It was agreed that anyone who wished to be nominated for this to contact the clerk.
Min 253/09 DATE OF NEXT MEETING The date of the next full council meeting is 2nd December 2009 at 7.00 p.m. in Trewoon Village Hall. Please NOTE the change of Date from the original schedule.
The meeting was closed by the Chairman at 8.48 p.m.
Chairman
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